Mount Saint Vincent University

With a strong focus on external stakeholder relations, the Department of University Advancement provides oversight to the fundraising, alumnae engagement, and stewardship portfolios of the University. We work closely with a number of stakeholders within our community and partner with corporations, foundations and individuals to further support University initiatives and philanthropic objectives.

Responsibilities and Activities

• Provide service at main office and respond to routine inquiries via email, phone, or in person, providing accurate information and ensuring clients are directed to the appropriate individual within the department or campus
• Monitor the general department phone numbers for inquiries and event RSVPs
• Assist with data entry including, but not limited to, updating biographical information and researching missing information
• Enter inactive mail codes for all returned mail and process large batches of data updates
• Create new database records for individuals and corporations
• Assist with creating and maintaining the weekly donations log from mail, phone, and online donations
• Assist with weekly tax receipts, maintain lists and file receipts in numerical order
• Assist with reminder letters and follow-ups required for pledges according to monthly schedule
• Monitor and oversee the collection of obituaries for deceased alumnae and community members and assist with the coordination of such data for notes of sympathy, code entry into the database and acknowledgement in Folia Montana, the Magazine for Alumnae and Friends
• Assist with donation processing and mail outs at peak periods

A 2-year Community College diploma in Office Administration or similar program complemented by 1 year of experience in a similar administrative setting is required. Strong communication and inter-personal skills are essential. A high level of attention to detail while handling frequent interruptions is also a prerequisite in this position. Efficient time management and priority setting skills are also required. Supporting all of these skills is a strong commitment to excellent customer service and confidentiality. Candidates should be proficient in the use of Microsoft Office Suite, and previous experience, using business enterprise systems such as Colleague, Banner, would be an asset.

Recognized as a leader in distance and experiential learning, and based on a strong tradition of social responsibility, Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. Founded in 1873, the Mount has been nationally recognized for having one of the lowest student-to-professor ratios, for providing students early access to valuable research opportunities, for its legacy in the advancement of women, and for facilitating critical advancements in food security, healthy aging, literacy, and childhood development. The Mount believes that our people are our foundation and our relationships are built on respect and accountability. Please visit www.msvu.ca to learn more about us.

Applications should include a cover letter and resume. This competition closes on February 23, 2018.

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.