Discover

The Opportunity

Halifax, NS
Administrative
Experienced
Contract

Position: Secretary (Contract)

Department: Enrolment Services

Annual Salary: $33,500 - $37,000 + 4% in lieu of vacation

Under the supervision of the Associate Vice-President, Enrolment Management & Registrar, the Secretary provides administrative support to the Enrolment Services Department.

What you'll do

Responsibilities

Duties as the Secretary include, but are not limited to:

  • Providing clerical support including typing correspondence and reports; photocopying, scanning, and arranging for courier services.
  • Setting up and maintaining electronic and paper files.
  • Arranging meetings and appointments as directed by the Associate Vice-President, Enrolment Management & Registrar and as required.
  • Assisting in the preparation and assembly of documents.
  • Sending out requested information, either electronically or by regular mail.
  • Preparing mailing lists for all projects and coordinating special mailings as required.
  • Assisting with production and distribution of correspondence relevant to ongoing projects/events.
  • Assisting in the maintenance of the department website content by entering content provided by others.
  • Assisting in the preparation of letters and reports.
  • Proofreading documents to ensure correct spelling and grammar and making recommendations regarding general readability of proposals and reports.
  • Other duties as assigned.

What you'll need

Qualifications

To be the successful Secretary you will possess a one (1) year community college administrative or business diploma or equivalent and a minimum one (1) year of directly related experience. You will demonstrate excellent organizational skills, oral/written communication skills and interpersonal skills along with proficiency with the MS Office Suite of products including Access, Excel, PowerPoint, and mail merge function. The ability to work in a fast-paced, team oriented environment and strong customer service skills will round out your success in this position. Knowledge of Banner will be considered an asset.

We're looking for

Core Skills

Office Administration

A little bit about us

Saint Mary’s University

Founded in 1802, Saint Mary's University is one of Canada's oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world. Saint Mary's University is home to one of Canada's leading business schools, a Science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Are you interested?

Work With Us

Apply for this opportunity online by visiting www.smu.ca/employment and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

Competition Opens: October 10, 2018 Competition Closes: October 18, 2018

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary's University promotes a Healthy Campus including a Scent-Free environment and a Smoke-Free Campus