Saint Mary’s University

Duties as the Secretary include, but are not limited to:

• Providing clerical support including typing correspondence and reports; photocopying, scanning, and arranging for courier services.
• Revision of the Academic calendar.
• Processing graduation applications.
• Preparing in-depth material for Academic program reviews.
• Setting up and maintaining electronic and paper files.
• Arranging meetings and appointments as directed by the Associate Vice-President, Enrolment Management & Registrar and as required.
• Assisting in the preparation and assembly of documents.
• Sending out requested information, either electronically or by regular mail.
• Preparing mailing lists for all projects and coordinating special mailings as required.
• Assisting with production and distribution of correspondence relevant to ongoing projects/events.
• Assisting in the maintenance of the department website content by entering content provided by others.
• Assisting in the preparation of letters and reports.
• Proofreading documents to ensure correct spelling and grammar and making recommendations regarding general readability of proposals and reports.
• Other duties as assigned.

To be the successful Secretary you will possess a one (1) year community college administrative or business diploma or equivalent and a minimum one (1) year of directly related experience. You will demonstrate excellent organizational skills, oral/written communication skills and interpersonal skills along with proficiency with the MS Office Suite of products including Access, Excel, PowerPoint, and mail merge function. The ability to work in a fast-paced, team oriented environment and strong customer service skills will round out your success in this position. Knowledge of Banner will be considered an asset.

Saint Mary's University is one of Canada's top primary undergraduate universities--known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our 7,000 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a world without limits.

Learn more about working at Saint Mary's University here and follow us on LinkedIn, Facebook, Twitter and Instagram!

Apply for this opportunity online by visiting www.smu.ca/employment and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Now" button. Please include the names of three professional references. No telephone calls please.

Competition Opens: April 12, 2019 Competition Closes: April 22, 2019

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary's University promotes a Healthy Campus including a Scent-Free environment and a Smoke-Free Campus