Discover
The Opportunity
Under the supervision of the Administrative Assistant, the Secretary IV is the administrative secretary for the Studio focusing on:
- Customer Service
- Administrative support to the Director of Educational Development and Technology and to Global Learning and Intercultural Support
- Support for Studio events and activities
- Financial administration for the Studio
- Data collection and report preparation
- Operational support for the Studio
- Support for extended learning, digital education, and Intercultural Programs
The Secretary IV provides operational and financial administrative support to the Director and other Studio staff. Provides answers and appropriate referrals for complex inquiries. In consultation with the Administrative Assistant, the Secretary IV assists with developing, implementing, and improving administrative policies and procedures. In the event that staff are working remotely, or asked to work remotely, during an event that does not allow staff to be on campus physically, job duties must be maintained or adjusted where possible to accommodate working in a virtual environment and maintaining student support. The Secretary IV works out of the Studio for Teaching & Learning Department and reports to Director of Educational Development and Technology and to Global Learning and Intercultural Support.
Group affiliation for this position is with the Bargaining Unit 79. The position is evaluated at a Group 6 (salary range $37,797 - $44,769). Salary scale or Collective Agreement can be viewed here.
What you'll do
Responsibilities
To see the full job description, please click here or please request a hard/emailed copy from HR.
What you'll need
Qualifications
To be the successful Secretary IV you will possess completion of High School plus one (1) year of Community College business or office administration course. Also minimum of one (1) year of directly related work experience. The potential candidates will process proficiency in Microsoft Office Suite, including website updating and virtual conferencing platforms, such as Zoom. Strong organizational skills and ability to function independently and as part of a team. Strong communication and listening skills. Demonstrated professional presence, demeanor, and judgement/discretion. Cross-cultural working experience. Experience handling and maintaining confidential material. Experience working in a University environment or comparable setting is considered an asset. Ability to work virtually.
A little bit about us
Saint Mary’s University
Saint Mary's University is one of Canada's top primary undergraduate universities--known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our 7,000 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a world without limits.
Learn more about working at Saint Mary's University here and follow us on LinkedIn, Facebook, Twitter and Instagram!
Are you interested?
Work With Us
Apply for this opportunity online using our online application system through Career Beacon. Please visit https://www.smu.ca/about/work-at-smu.html to reference the job posting and description and click on "Apply through CareerBeacon" to submit your application or click on "Apply Now" on CareerBeacon.
Qualified candidates should submit the following with their application:
- Resume
- Cover Letter
- Three Professional References
The position will be posted on September 8 2021 and applications should be received no later than 4:30pm on September 15 2021. No telephone calls please.
This position offers a comprehensive benefits package which can be viewed here on the Saint Mary's University Human Resources website.
At Saint Mary's University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community.
All qualified candidates are encouraged to apply; however, preference will be given to Canadian citizens and permanent residents. If you require accommodations during the recruitment process, please contact Human Resources at [email protected].
Saint Mary's University promotes a Healthy Campus including a Scent-Free environment and a Smoke-Free Campus.