The Opportunity

Halifax, NS
Full-time - Permanent

The Secretary IV for the Departments of Anthropology and International Development Studies Program works as a staff member of the Faculty of Arts, and is a member of the Faculty of Arts Administrative Support Team. The Secretary IV reports to the Dean of Arts through the Administrative Assistant to the Dean, and works under the direct supervision of the Chairperson of Anthropology and the Coordinator of IDST. This role provides secretarial and administrative support to the Chairperson of Anthropology and the coordinator of IDST, and other members of the two academic departments including full and part-time faculty, and other personnel with links to departmental activities. The Secretary IV is the first point of contact to respond to basic enquiries from students, faculty, University staff and the external community, and provides appropriate referrals for complex inquiries. The Secretary IV is a resource and point of liaison in the Department of Anthropology and IDST, and other units within the University.

The Secretary IV works out of the Anthropology and International Development Studies Departments and reports to the Dean of Arts through the Administrative Assistant to the Dean.

Union affiliation for this position is with the Nova Scotia Government and General Employees Union (NSGEU), Local 79 The position is evaluated at a Group 6 (salary range $37,797 - $44,769).

To see the full job description, please click here or please request a hard/emailed copy from HR.

What you'll do


Please refer to the job description as listed in Job Descripton section for a full list of job responsibilities.

What you'll need


To be the successful Secretary IV you will have completed high school plus one (1) year Community College business/secretarial course and a minimum of one (1) year of directly related experience. The successful candidate should have technical typing, have working knowledge of several software packages including Microsoft Suite and have strong organizational skills and ability to function independently and as part of a team. Further, strong communication and listening skills and ability to handle and maintain confidential material is required. A demonstrated ability to work under pressure and ability to work remotely and support faculty working remotely will round out the required qualifications. Website and social media communications and experience working in a University environment will be considered assets.

A little bit about us

Saint Mary’s University

Founded in 1802, Saint Mary's University is one of Canada's oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world. Saint Mary's University is home to one of Canada's leading business schools, a Science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada. Visit our web site at

Are you interested?

Work With Us

Apply for this opportunity online using our online application system through Career Beacon. Please visit to reference the job posting and description and click on "Apply through CareerBeacon" to submit your application or please click "Apply Now" on CareerBecaon.

Qualified candidates should submit the following with their application:

  • Resume
  • Cover Letter
  • Three Professional References

The position will be posted on 08 September 2020 and applications should be received no later than 4:30pm on 18 September 2020. No telephone calls please.

This position offers a comprehensive benefits package which can be viewed here on the Saint Mary's University Human Resources website.

At Saint Mary's University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and others who might contribute to the growth and enrichment of our community.

All qualified candidates are encouraged to apply; however, preference will be given to Canadian citizens and permanent residents. If you require accommodations during the recruitment process, please contact Human Resources at

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