The Opportunity

Fredericton, NB
Full-time - Permanent
$46,118 - $63,574 / year

Reporting to the Associate Vice-President (Research), the Research Services Officer supports internal and external grant proposal and funding processes, the Senate Research Committee (SRC), and the ORS (and related) budget administration. The Research Services Officer interacts regularly with a diverse array of constituents including staff, faculty, students, alumni and various external organizations including the Tri-Council federal funding agencies, the Canada Research Chair (CRC) program, and other university research offices. The position requires a high level of discretion and professionalism regarding all files and e-mail correspondence relating to the work of the ORS. The Research Services Officer plays a key role in keeping the Associate Vice-President informed about changes to external funding architecture and best practices in university office-based research administration.

What you'll do


  • Researches, assesses and disseminates external funding opportunities to faculty and assists with the application processes. Maintains up-to-date knowledge of faculty research areas and interests.
  • Supports internal grant proposals including meeting with applicants, tracking individual grant winners' progress over several years, and measuring impact and outcomes.
  • Assists the Associate Vice-President (Research) with outreach initiatives, including integrating research content into student recruitment and retention initiatives, leveraging research achievements for fundraising initiatives, and coordinating the office's social media initiatives.
  • Maintains detailed records of all internal and external grants awarded including reporting deadlines, arranges transfers of funds to other institutions, monitors releases of funds, and submits quarterly funding achievement reports to the Associate Vice-President (Research).
  • Serves as a point of contact for the ORS with research administration organizations such as the Canadian Association of Research Administrators and, the Secretariat on Responsible Conduct of Research, and advises the Associate Vice-President on research policy matters.
  • Acts as the contact person for external granting agencies; liaises with Tri-Council program officers; participates in related committees and working groups; assists with and/or delivers relevant workshops.
  • Acts as the Industry Liaison Officer with the Springboard Atlantic Network, supporting research that has commercial or economic potential. Helps researchers form partnerships with external groups and helps draft and review research contracts and agreements. Actively works to meet or exceed annual metrics. Processes all Springboard claims and reports and attends Springboard Network meetings.
  • Prepares student job descriptions, reviews student applications, interviews candidates, conducts orientation for student employees, and supervises day to day work of student employees.

What you'll need


  • A minimum of three years' experience providing administrative support in a professional office environment, with direct experience in a post-secondary environment considered an asset.
  • A university bachelor's degree is required.
  • A master's degree is an asset and may also be considered in lieu of the experience requirement.
  • Knowledge of the federal and provincial academic funding opportunities and application / submission processes.
  • Excellent communication and interpersonal skills; excellent written communication skills; excellent public speaking and presentation skills; professional manner and ability to proceed in confidential and collaborative situations is key.
  • Ability to provide clear and accurate advice.
  • Editing experience and demonstrated ability to pay attention to detail.
  • Familiar with formulating budgets and timelines.
  • Ability to organize and work independently in a busy office environment and to manage multiple projects simultaneously (project management skills).
  • Experience using a variety of software applications (e.g., Apple and Microsoft Office products) and maintaining websites.
  • CARA Certificate in Research Administration considered an asset.

We're looking for

Core Skills

Grant Writing Research Administration Strong interpersonal and communication skills Administrative Support Academica Funding Application Process Editing Experience

Look for yourself

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A little bit about us

St. Thomas University

St. Thomas University

St. Thomas University is an undergraduate, liberal arts institution with a full-time enrolment of 1,900. Its students graduate with Bachelor of Arts, Applied Arts, Education, and Social Work degrees. The faculty members are distinguished teachers, researchers and scholars, and the university holds three Canada Research Chairs.

St. Thomas University originated in 1910, when Basilian Fathers assumed responsibility for St. Thomas College in Chatham, New Brunswick. The college began granting degrees in 1934, was renamed St. Thomas University in 1960, and relocated to Fredericton in 1964. St. Thomas now has 109 full-time faculty, and 12 buildings, several of which have earned architectural design awards and make the campus one of the most renowned in Canada.

Unique Approach to Education

St. Thomas is the only university in Canada wholly dedicated to the study of the liberal arts. A liberal arts education provides a broad base of knowledge and specialized skills that prepare students for a limitless list of careers or post-degree programs. Students gain a unique perspective from more than 30 academic disciplines as they choose from courses in the humanities, social sciences, fine arts, sciences, and interdisciplinary fields. According to the National Survey of Student Engagement (2014), STU students rate faculty significantly higher than do their Maritime or Canadian counterparts while 91% rate their first-year experience as excellent or good and 91% would attend STU again.

Are you interested?

Work With Us

Salary range: Category B, Level 4, $46,118 - $63,574
Union: STUSAU Local 60701
Term: Permanent, full-time
Hours of work: Monday to Friday; 8:30 a.m. - 4:30 p.m.

The closing date for receipt of applications is March 13, 2020. All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume quoting competition number RSO0214-CB, by clicking the Apply Now button. Please note that the selection process may include testing related to the advertised requirements. Candidates will be advised of any testing prior to the interview. Each applicant is asked to provide his/her contact information (preferably an email address) as it is normal practice for all applicants to be contacted when the hiring process is complete.

An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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