Discover

The Opportunity

Halifax Regional Municipality, Nova Scotia
Administrative and Clerical
Entry Level
Full-time

Recognized as a leader in distance and experiential learning, and based on a strong tradition of social responsibility, Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. Founded in 1873, the Mount has been nationally recognized for having one of the lowest student-to-professor ratios, for providing students early access to valuable research opportunities, for its legacy in the advancement of women, and for facilitating critical advancements in food security, healthy aging, literacy, and childhood development. The Mount believes that our people are our foundation and our relationships are built on respect and accountability. Please visit www.msvu.ca to learn more about us.

The Registrar’s Office at Mount Saint Vincent University invites applications for the position of Records Assistant.

What you'll do

Responsibilities

The Registrar’s Office houses Admissions, Registration, Systems, and Financial Aid. The Records Assistant provides administrative and data validation support to the Admissions and Registration team and assists students in understanding policies and procedures associated with the admissions/registration process.

  • Responds to student inquiries via email, phone, in person or other modes of social media.
  • Provides service at the service counter, including registrations, letter and transcript production, and waitlist management. Provides accurate information on academic policy and procedures.
  • Maintains all admissions and registration scanning and email transactions.
  • Assists in areas within the Registrar’s Office with data entry including, but not limited to, student registrations, reactivations, visiting student information, name and address changes, application and “loose document” entry.
  • Provides support for special events.

What you'll need

Qualifications

A 2-year Community College diploma in Office Administration or similar program complemented by 1 year of experience in a similar administrative setting is required. Strong communication and inter-personal skills are essential. A high level of attention to detail while handling frequent interruptions is also a prerequisite in this position. Efficient time management and priority setting skills are also required. Supporting all of these skills is a strong commitment to excellent customer services. Candidates should be proficient in the use of Microsoft Office Suite, and previous experience, using business enterprise systems such as Colleague, Banner, PeopleSoft, etc.

Classification: Full-Time - NSGEU, Level 5
Starting Salary: $32,644 per annum
Start Date: ASAP

Applications should include a cover letter and resume. This competition closes on December 14, 2017.

We're looking for

Core Skills

Customer Service Business Enterprise Systems Registration Services

A little bit about us

Mount Saint Vincent University

Recognized as a leader in distance and experiential learning, and based on a strong tradition of social responsibility, Mount Saint Vincent University takes a personalized approach to education to nurture socially responsible global citizens. Founded in 1873, the Mount has been nationally recognized for having one of the lowest student-to-professor ratios, for providing students early access to valuable research opportunities, for its legacy in the advancement of women, and for facilitating critical advancements in food security, healthy aging, literacy, and childhood development. The Mount believes that our people are our foundation and our relationships are built on respect and accountability. Please visit www.msvu.ca to learn more about us. 

Are you interested?

Work With Us

Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.