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The Opportunity

Dartmouth, NS
Administrative
Experienced
Full-time - Permanent

The Receptionist/Project Administrator is responsible to support project-related administrative activities including the processing of timesheets and reports as well as , supporting general office related administration and reception duties.

What you'll do

Responsibilities

Essential Functions include:

Office Administration
o Establish and maintain contact lists.
o Track ultiization of leave time, such as vacation, personal and sick leave for salaried non-site employees.
o Produce and distribute correspondence, memos, letters, faxes and forms.
o Develop and maintain a filing system, both physical and electronic.
o Book travel arrangements.

Project Administration
o Independently process timecards and maintain timesheet information daily.
o Assist in the preparation of regularly scheduled project reports for labour, equipment & materials.
o Analyze and verify consistency, completeness and accuracy of project data.

Reception
o Maintain switchboard duties and reception.
o Manade all incoming and outgoing mail and courier packages, including interoffice couriers.
o Greet visitors and connect them with appropriate company personnel.
o Present a positive image of the company, internally and externally.
o Order office , kitchen and meeting supplies.

What you'll need

Qualifications

  • Completion of formal training in an Office Administration program, with a focus in project administration considered an asset
  • Minimum 3-5 years of administrative experience, ideally in a project management, or heavy industrial environment.

We're looking for

Core Skills

Strong organization and communication skills Excellent interpersonal skills Excellent working knowledge of Microsoft Office products Attention to detail Excellent time management skills and ability to prioritize

A little bit about us

MacKinnon and Olding

MacKinnon and Olding has been actively engaged in the construction of new vessels and in the repair & maintenance of vessels, both commercially and with the Canadian Navy since 1984. Our primary services include scaffolding, surface preparation, painting/coatings, insulation and flooring. We have a demonstrated and strong commitment to the health, safety and well being of our employees and to protection of the environment. 

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