Discover

The Opportunity

Halifax, NS
Administrative
Student
Term
$20.72 - $22.55 / hour
Competition Number: MET 23089

Receptionist
Metropolitan District
Location: Halifax, Nova Scotia
Type of Employment: Full Time, Term (up to 1 year)
Union Status: NSGEU Local 47
Competition # MET 23089
Closing Date: Jun 15, 2023

Under the direction of the Supervisor, Client Service, the Receptionist provides clerical support to the Supervisor, Client Service and to employees working in client services to ensure effective client service and the efficient running of the office.

What you'll do

Responsibilities

  • Receive incoming phone calls and walk-in inquiries from tenants and the public.
  • Maintain and store files confidentially by ensuring they are kept secure in locked cabinets.
  • Schedule appointments, record team meetings and provide general administrative support to the team.
  • Provide back up to the Maintenance Clerk, write purchase/work orders for maintenance, office supplies…
  • Schedule Pest Control.
  • Prepare and follow up Tenant Packages.
  • Follow up after hour calls.

What you'll need

Qualifications

  • Grade 12 or high school with two years' related experience.
  • Competency in desktop software, including Microsoft Office.
  • Interpersonal skills to deal with co-workers, tenants, contractors and vendors, other departments, and the public in a positive, tactful, courteous, and cooperative manner.
  • Ability to work independently with little supervision, as well as in a team environment.
  • Ability to exercise tact, discretion, sound judgment and initiative when investigating, questioning, and dealing with inquiries, requests and submissions that are sensitive and confidential in nature.

Assets

  • Working knowledge of Yardi Property Management software.

Competencies required at this level of work are Organizational skills and Attention to Detail, Communication skills, Client Orientation and Effective Interactive.

Equivalency

An equivalent combination of training, education and experience may be considered.
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver's abstract, and confirmation of education credentials.

We're looking for

Core Skills

Clerical Following Up Organizational Skills Receptionist Duties Telephone Skills Time Management

A little bit about us

Nova Scotia Provincial Housing Agency

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that's right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.

Across its districts, NSPHA provides more than 11,200 safe, affordable homes as part of its Housing Services to seniors and families. District offices manage the day-to-day operations of Nova Scotia's housing stock. Their responsibilities include administering tenant applications and placements, collecting rent, resolving tenant issues, and maintaining and repairing properties.

Are you interested?

Work With Us

Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

Classification: CL 13
Salary Range: $20.72 to $22.55 hourly
Work Week: 35 hours

Note: This is not a Civil Service position.

We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.

To Apply

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Our preferred method of applying is through Career Beacon.

Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.