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The Opportunity

Halifax, NS
Healthcare
Experienced
Full-time - Permanent
$37,647 - $45,911 / year

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 18,800 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that's celebrating 200 years of academic excellence in 2018.

The Continuing Professional Development (CPD) unit is responsible for providing leadership in medical education and research for faculty, physicians, other health care providers and community-based physicians. Reporting to the Managing Director, the Program Coordinator provides clerical and administrative support for CPD programs including large group conferences, online courses, workshops, community programs and research projects.

Key Responsibilities:

  • Provide clerical and administrative support to CPD programs, particularly Faculty Development activities.
  • Maintain a calendar of faculty development events, prepare and disseminate advertisements and notices of the events through by email, electronic noticeboards, website and DalMedix, and create a monthly listing for Doctors Nova Scotia magazine.
  • Assist program directors and managers with meeting arrangements, book meeting rooms, create meeting agendas, transcribe and distribute meeting minutes.
  • Prepare for CPD and Faculty Development events; set up the on-line registration system, process registrations, book rooms, order catering and audiovisual equipment, prepare packages for participants, and staff registration desks, greet speakers and participants, and respond to inquiries. Conduct post program duties, including payment of honoraria and travel expenses for speakers, review and payment of venue expenses, reconcile registrations and revenue, send out CME statements and prepare a financial summary.
  • Independently liaise with speakers. Prepare initial invitation and follow-up on response, provide speakers with appropriate materials, make travel arrangements, organize practice sessions (webinars) and facilitate special requests.
  • Assist with research and program evaluation requests from directors or managers, create surveys, compile results and evaluation reports.

Note: The incumbent must be available to work overtime, as required.

Qualifications: Completion of Business/Office Administration program with approximately three to five years' related work experience (or equivalent combination of education and experience). Proficiency in MS office (Word, Excel and PowerPoint) is required. Experience with Kinetic Software is considered an asset. Excellent communication, organizational and interpersonal skills are required. Attention to detail and the ability to multi-task to meet various deadlines is required.

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Apply online by 10 p.m. on August 24th, 2018 to competition N77-18072

Salary Range: $22.28 - $27.17 per hour (32.5 hours per week, $37,647 - $45,911 annually). (C-5)

This position is part of the Nova Scotia Government and General Employees Union Local 77 (NSGEU).

This is a provisional classification. Formal classification procedures will be initiated by the Compensation & Job Evaluation Unit in approximately six months.

Bargaining unit employees for NSGEU local 77 are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate. We thank all applicants for their interest, however, only candidates selected for an interview will be contacted. 

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Aboriginal people, persons with a disability, racially visible persons, women, persons of minority sexual orientations and gender identities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.

A little bit about us

Dalhousie University

 Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 18,500 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that’s celebrating 200 years of academic excellence in 2018.

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