Location: Halifax, NS
Type of Employment: Full-time, Term up to 24 months
Union Status: Excluded
Competition #: COR 23144
Closing Date: November 30, 2023
About Our Opportunity
Under the supervision of the Payroll Supervisor, the Payroll Coordinator is responsible for strict adherence to collective agreements, best practice, and legislation to ensure accurate and timely processing of comprehensive biweekly payroll for employees. The Payroll Coordinator is responsible to collect, verify and process all payroll information utilizing established policies and procedures.
What you'll do
The Payroll Coordinator will process the employee life cycle in SAP, ensuring consistency, accuracy, and timeliness of payroll related payments by:
• Adhering to payroll and organizational policies and procedures
• Creating and maintaining all pertinent data related to the employee life cycle such as appointments, transfers, leaves, promotions, terminations, time entry.
• Ensuring that all service-related entitlements and premiums such as vacation, and general illness are adjusted to align with policy.
• Understanding and consistently applying relevant articles of collective agreements, regulations and labour standards code including but not limited to pay increments, vacations, holidays, vacation pay, prepaid leave, and overtime pay. Seek clarification and escalates matters as required to the Payroll Supervisor or Payroll Specialist.
• Maintaining contact with employees to advise of any pay-related issues. Respond to employee enquiries on payroll and benefit matters.
• Enrolling/terminating employees in benefit and pension plans by completing paperwork and performing online enrollments/terminations.
• Identifying risks or problems and bringing them to the attention of the Payroll Supervisor or Payroll Specialist.
What you'll need
• Completion of a post-secondary diploma or degree in a related field
• Strong attention to detail with excellent data entry skills and minimal entry errors
• Effective organizational and time management skills
• Ability to work in a team environment and efficiently transition to changing priorities
• Excellent interpersonal skills. A high degree of confidentiality and discretion is essential
• Ability to function under high pressure situations and tight deadlines
• Previous related experience processing payroll for a medium to large, unionized organization would be considered an asset.
• Experience and working knowledge with SAP HR/Payroll module
• A Canadian Payroll Association designation (PCP, CPM) or working toward one of these
Competencies required at this level of work are Compliance Knowledge, Problem-solving Skills, Initiative, Computer and Software proficiency.
If you are a team player, who is passionate about improving the lives of Nova Scotians, you are the candidate we are looking for to join our team. We will assess qualifications using one of more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks. Offer of employment is conditional upon the completion of all applicable background checks, the results of which must be satisfactory to the employer. Checks may include one or more of the following: criminal background checks, driver's abstract, child abuse registry and confirmation of education credentials.
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
A little bit about us
Nova Scotia Provincial Housing Agency
Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.
We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that's right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.
Across its districts, NSPHA provides more than 11,200 safe, affordable homes as part of its Housing Services to seniors and families. District offices manage the day-to-day operations of Nova Scotia's housing stock. Their responsibilities include administering tenant applications and placements, collecting rent, resolving tenant issues, and maintaining and repairing properties.
Are you interested?
Work With Us
Based on the employment status, eligibility and union agreement, NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.
Salary Range: $49,173.14 to $57,735.83 annually
Work Week: 35 hours
Note: This is not a Civil Service position.
We are committed to employing staff who are representative of the diverse community we serve. If you are a member of one or more of the following designated groups, you are encouraged to self-identify on your cover letter or resume: Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your application.
Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.
Our preferred method of applying is through Career Beacon.
Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.