Emergency Medical Care Inc. (EMC)

Reporting to the Manager of Payroll, the Payroll Administrator is responsible to verify, audit, organize and enter confidential payroll information to ensure that all employees are paid on an accurate and timely basis every bi-weekly pay period in accordance with all government payroll regulations.

The position entails but is not limited to the following:

• Respond to payroll inquiries from employees, management and Human Resources.
• Process employee changes in HRIS system: new hire, termination, status changes, transfers, rate changes, etc.
• Process, verify and audit for accuracy all time summary sheets for a bi-weekly pay period.
• Check and code payroll data according to union agreement(s), company policies and procedures.
• Record changes affecting net wages such as exemptions, insurance coverage, union dues, staff funds, garnishments, computer payments, Maternity / Parental top-up payments, TD-1 income tax codes, CPP and EI for each employee to update to master payroll records.
• Prepare reports/payments of earnings, taxes, deductions, union remittances, staff fund, Statistics Canada reports, and employee company benefits reports/remittances, WCB remittances, Record of Employment (ROE) and any other periodic cost accounting reports necessary for financial reporting.
• Prepare and issue payroll deposits, and prepare manual payroll cheques, if required.
• Review earnings and deductions computed and correct errors to ensure accuracy of payroll.
• Notify, calculate and recover employee overpayments or missed payments.
• Process Year-end transactions: Balance and issue T4s, Pension year-end audit and reporting, provincial WCB/WSIB reconciling and reporting, and EHT audit.
• Calculate and process payouts required per collective agreements: Vacation / Stat / Sick / Banked Time, Education Allowance, etc.
• Calculate and maintain annual vacation entitlements, including vacation purchase requests.
• Administration of Benefits and Pension as required

Education & Experience:

• Graduated from high school supplemented by college courses in accounting
• CPA Certified Payroll Compliance Practitioner (PCP)
• Minimum two to five years of related experience and/or training; or equivalent combination of education and experience.

Knowledge & Skills:

• Intermediate to advanced computer knowledge in Excel, Word and HRIS Systems.
• Ability to read and interpret documents such as union agreements, company procedure policies and Provincial Labour Standards
• Ability to write routine reports and correspondence. Ability to speak effectively to employees of the company
• Demonstrated confidentiality, tact and diplomacy
• High levels of customer service
• Strong organizational/problem solving and time management skills
• Attention to detail is required, strong reconciling experience, must be able to multitask, use sound judgment when to evaluating situations

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness.

What we offer:

• Salary: Commensurate with qualifications and experience
• Opportunities for growing within
• Paid vacation and holidays
• Competitive employee benefits program
• Complimentary parking
• Located on a bus route

EMC falls under the Nova Scotia provincial protocol for mandatory COVID-19 Vaccination. In accordance with this mandate, subject to any approved accommodation, all new employees hired or existing employees (applying for new positions) will be required to be fully vaccinated against COVID-19. For clarity, "fully vaccinated" means 14 days or more after receiving the number of doses or combination of doses of a vaccine approved by Health Canada or local public health agencies in the jurisdiction in which they will be employed.

Our goal is to be a diverse workforce representing the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates, including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, and persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

If you are interested in this position and would like to be a part of a high-performing organization, please submit your cover letter and resume by June 20, 2022