The Opportunity

Moncton, NB
Entry Level
Full-time - Permanent
Competition Number: 20OC0523

Position Overview:

Apex is currently accepting applications for an Operations Coordinator. This is a full-time position reporting to the Operations Manager. The primary role of this position is to assist with the administration of our Steel Door Manufacturing Group. The duties will include but are not limited to: performing billing, inventory, and purchasing functions, as well as other administrative or customer service related responsibilities for the operations team. Training will be provided.


  • Prepare Sales Orders, Purchase Orders, and Sales Invoices.
  • Update and maintain schedule, SYSPRO software, and excel report tracker.
  • Receive and release inventory items in system software.
  • Order and monitor shop/office supplies
  • Close out jobs or purchase orders and track their delivery schedules.
  • Check and control inventory of shop supplies on vending machine (review monthly usage, receive, inventory check, control budget, invoice, etc.).
  • Follow-up with suppliers on open purchase orders.
  • Oversee shipping documents, obtain freight quotes, review freight invoices, and arrange pickups with carriers.
  • Prepare letters, memos, and various reports for management team from time to time.
  • Update, organize, file, and maintain documentation.
  • Organize team meetings and record minutes as necessary.
  • Provide customer support and address client inquiries in a courteous and professional manner.
  • Assist in the organizing and planning of team events.
  • Look for ways to increase profitability of projects or reduce expenses where possible.
  • Track budgets and warranties.
  • Some front desk representative duties as required to cover receptionist vacations.
  • Other administrative duties as assigned.


  • College diploma in Business Administration or equivalent combination of education and experience.
  • Self-motivated and approachable with high positive energy and an engaging level of enthusiasm.
  • Liaise and communicate with team or customers in a professional, friendly manner.
  • Strong teamwork skills, as well as ability to work independently with minimal supervision.
  • Good communication and business writing skills.
  • Proven ability to demonstrate attention to detail.
  • Excellent time management skills with a keen ability to organize workload.
  • Strong experience with office management systems (i.e. ERPs and Microsoft Office).
  • Ability to handle sensitive information with a high degree of integrity and confidentiality.
  • Ability to multi-task in a fast-paced environment with tight deadlines and adapt to change.
  • Experience in logistics planning and schedule management would be considered an asset.

Apex Industries Inc. is a Canadian corporation with the headquarters in Moncton, New Brunswick. A diversified company, Apex operates business units in the aerospace industry, heavy machining and fabrication, manufacturing, and distribution of metal doors, frames, and related hardware, and sale or service of commercial and residential overhead garage doors.

For over 60 years we have built and maintained long-term relationships with our customers and supply chain by providing value, expertise, and resources.

Please submit your resume quoting competition number 20OC0523 to Human Resources by:

Email : [email protected]

Fax : 506-857-1594

Mail : 100 Millennium Blvd

Moncton, NB E1E 2G8

A little bit about us

Apex Industries Inc. - Steel Door Manufacturing Group