Discover

The Opportunity

St. John's, NL
Administrative
Entry Level
Contract

Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative and collaborative environment in which you learn everyday?

McInnes Cooper is seeking a motivated and proactive Office Support Assistant to join our Legal Services team in our St. John's office for a thirteen (13) month term position. This position will provide general administration support to our Legal Support Services team ensuring the overall operational needs of the office are met.

What you'll do

Responsibilities

As an Office Support Assistant, you will be responsible for:

  • Document preparation duties including preparation of letters/transcribing documents, scan, print, and making copies;
  • File management of documents both in paper and electronic formats;
  • Arrange deliveries and couriers, including hand deliveries when necessary;
  • Assist with the management of files including opening and closing files;
  • Prepare client invoices and expense claims;
  • Schedule and coordinate meetings;
  • Assist with meeting room preparation and audio visual equipment setup; and,
  • Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements.

What you'll need

Qualifications

The successful candidate will possess the following skill set:

  • Office/Legal Administration Diploma or related education or transferable administrative experience;
  • Exceptional time management; excel in a demanding, high-pace environment, highly detail-oriented, and be flexible to changing priorities;
  • Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
  • Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and,
  • A positive attitude and enjoy working in a collaborative team environment.

We're looking for

Core Skills

Ability to work in a fast paced environment Adaptable and Flexible Collaboration Excellent communication and interpersonal skills Planning and Time Management Positive Can-do Attitude Strong attention to detail Superior Work Ethic Exceptional technology skills

A little bit about us

McInnes Cooper

About MC

McInnes Cooper is among the 25 largest law firms in Canada and a member of Lex Mundi, the world's leading network of independent law firms. Providing strategic counsel to industry-leading clients from Canada and abroad, the firm continues to thrive through its relentless focus on client success, talent engagement and innovation. With an integrated team of 220 lawyers and over 250 professional resources across seven offices in Charlottetown, Fredericton, Halifax, Moncton, Saint John, St. John's and Sydney, McInnes Cooper is positioned - both in size and experience - to offer clients a full range of legal services.

Our People

At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

Diversity & Inclusion

We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

Collective Social Responsibility

We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

Pro Bono Legal Services

Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.

Environmental Stewardship

Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.

Are you interested?

Work With Us

This role offers an exceptional compensation package including firm-paid health and dental benefits as well as vacation and sick time.