The Opportunity

Halifax, NS
Education and Training
Full-time - Permanent

Position: Library Assistant IV (NSGEU Local 79)

Department: Patrick Power Library

Annual Salary: $41,782 - $51,073 (Group 7)

Under the general direction of the Copyright Officer (University Librarian), the Library Assistant IV provides support to faculty and staff in the area of copyright issues, including obtaining copyright clearance; engages in collecting and reporting data specific to requirements of copyright licenses and agreements.

Under the general direction of the Metadata and Copyright Librarian, the Library Assistant IV tracks licenses for all library resources; maintains current rights usage information in databases containing titles subscribed to by the Patrick Power Library; maintains links from electronic resources to rights usage information. The Library Assistant disseminates and ensures the accuracy of all information surrounding usage rights of subscription resources in all media for the university library.

Under the general direction of the Reference and Research Librarian, the Library Assistant IV also provides reference services to University patrons and the general public and instructs library users in the use of library resources.

What you'll do


Duties as the Library Assistant IV include, but are not limited to:

  • On a day-to-day basis, answering inquiries from the University community by email, telephone or in person.
  • Researching online information to respond to inquiries.
  • Negotiating with owners of copyrights for items outside the access of rights.
  • Creating, managing and updating online resources such as licensing information database.
  • Ensuring information on the database is relayed to the University in a clear and easily understandable way so that it can be used practically and is in compliance with the copyright laws.
  • Maintaining and updating online help guides, 'Lib-Guides' to provide relevant copyright information for students, staff and faculty.
  • Maintaining physical and electronic copies of all licenses which may include scanning/digitizing, filing and records management and making these files accessible to staff as required for information purposes.
  • Evaluating subscription resources from licenses on an ongoing basis to ensure they are current and accurate and also maintaining a database accessible to users in an online environment.
  • Maintaining links from Catalogue and Journal resolver to the Usage database to ensure real-time accurate information can be displayed.
  • Reviewing and updating information in the Mondo database to ensure titles reflect current license permissions regarding copyright.
  • Reviewing and updating information in the Mondo database to ensure new licenses to electronic resources are accurately reflected in the database.
  • Monitoring and repairing links from the Novanet catalogue and the journal resolver to copyright information held in the copyright information database.
  • Assisting with metadata management for electronic resources in the journal resolver, as required.
  • Assisting the University in deciding how much classroom content provided through course packs could be offered through an electronic learning management system (ie. Brightspace) while ensuring compliancy with copyright laws.
  • Evaluating content used in classrooms, publishing, thesis creation and/or institutional repository posting for usage rights, terms of use and license terms.
  • Researching sources including externals resources to ensure what is permissible.
  • Consulting with faculty, student and other researchers about their research, in-person, by phone, by email or through chat/text messaging.
  • Determining effective strategies for the researcher to use in support of research, while recommending and teaching how to use:
  • library web pages to find reference materials to assist the researcher who requires foundational knowledge on their topic;
  • library catalogue, using unique search terms and strategies to find relevant books, ebooks, government documents and other materials to complete their literature search and review or to support a wide variety of curriculum learning requirements;
  • library databases, using unique, relevant, database specific search terms and strategies to find relevant journal articles, trade publications, magazine and newspaper articles to complete their literature search and review;
  • external resources, using search engines and acquired specialist and database specific knowledge, to find relevant statistics, data, and websites to complete their literature search and review; and
  • citation style handbooks, resources and software to properly cite their research sources.
  • Consulting internally with other library staff and externally with other library and information organizations to ensure the researcher gets access to the most appropriate research materials available.
  • Maintaining current awareness of library web pages, internal library catalogue systems, commercial databases, and external sources of information available through government and other library/information organizations' web sites.
  • Contributing to professional development activities that increase current awareness of relevant tools and resources and sharing this knowledge with other staff, formally and informally.
  • Assisting in the development of policies and procedures for the Research Help service.
  • Assisting in training and mentoring graduate students and other new staff providing the Research Help service.
  • Contributing to the day-to-day operations of the Research Help service and communicates with other Research Help staff through email and blog communications.
  • Assuming responsibility for scheduled shifts on the Research Help desk and is responsible for finding a replacement and communicating schedule changes initiated by the Research Help desk staff.
  • Documenting information about the assistance provided by the Research Help desk through the recording of quantitative and qualitative data (eg. statistics and descriptive summaries).
  • Ensuring the general security of people and facilities located in the Reference and Research area of the library and ensuring the adherence of policies and procedures by all library users.
  • Contributing to ongoing and future projects that improve student success through research services (e.g. text messaging services, online services, outreach services at locations throughout campus).
  • Attending copyright committee meetings and classroom presentations and information sessions.
  • Assisting in policy development.
  • Creating educational materials such as posters for on campus usage.

What you'll need


To be the successful Library Assistant IV you will possess a University undergraduate degree and a minimum of one (1) year of recent and related library experience. As the successful application you will have good working knowledge of an academic library and its resources; working knowledge of copyright; and knowledge of information technology, metadata management and their applications. You will further demonstrate excellent customer service skills, attention to detail and accuracy, and strong organizational skills and ability to function independently and as part of a team. Excellent knowledge of MS Office, internet and e-mail applications is essential. Website maintenance experience will be considered an asset. Evening/weekend work is sometimes required, as a member of the Reference/ Research Services team.

We're looking for

Core Skills

Metadata Standards Integrated Library Systems Library Reference Library Research Copyright Law

A little bit about us

Saint Mary’s University

Founded in 1802, Saint Mary's University is one of Canada's oldest and leading institutions of higher learning and has evolved into a vibrant and engaged community of students, faculty, staff, and alumni from more than 100 countries around the world. Saint Mary's University is home to one of Canada's leading business schools, a Science Faculty widely known for its cutting-edge research, a comprehensive and innovative Arts Faculty and a vibrant Faculty of Graduate Studies and Research.

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Are you interested?

Work With Us

Apply for this opportunity online by visiting and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

Competition Opens: June 5, 2018 Competition Closes: June 15, 2018

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary's University promotes a scent free environment and is proud to be tobacco-free as of September 1, 2013