Saint Mary’s University

Duties as the Library Assistant I include, but are not limited to:

Cataloguing Materials in the Novanet Integrated Library System (ILS)

• Searching for, examining, and retrieving bibliographic materials from Novanet and various external databases.
• Loading records to the ILS and adding SMU holding records and item records to imported/existing records.
• Processing new books, gifts, recons, added volumes, serial holdings, government documents, electronic materials (eBooks, DVDs, websites).
• Assigning and checking shelf location against the internal policies file.
• Assigning and checking Gaelic Cutter numbers against the file.
• Processing rush requests from library patrons and other library departments as required.
• Adding barcodes to physical items as required.
• Adding relevant holding and item information to electronic records and physical items.

Quality Assurance

• Editing bibliographical, holding and item records to reflect current cataloguing standards and the nature of the SMU material either in hand or online.
• Proofreading cataloguing records for purposes of assuring that MARC, AACR2, and RDA quality standards are achieved and maintained.
• Correcting quality errors when they are discovered.
• Working with students, Library Assistants, and Library Clerks to ensure standards are maintained.
• Engaging in continuous editing, rewriting, updating and modifying of the Library Assistant Procedures manual to reflect current best operating practices.

Miscellaneous, Education and Training

• Filing monthly law guide updates.
• Responding to external cataloguing requests, searches, inquiries, or problems brought into the Cataloguing area for other departments of the Library.
• Assisting with special projects.
• Responding to volunteer requests from the Library Departments.
• Maintaining the book display on the Library's main level.
• Providing initial and ongoing Aleph, Bookwhere, and cataloguing training to part time student employees and NSCC work term students.
• Supplementing initial training with additional modules as circumstances present themselves through the student's term.
• Learning new work related skills from available print and electronic sources.

To be the successful Library Assistant I you will possess a Library & Information Technology (LIT) Diploma in addition to one (1) year of related experience. You demonstrate strong communication skills; excellent attention to detail and accuracy; and strong organizational skills with the ability to function independently and as part of a team. Extensive knowledge of MS Office, internet browsers and e-mail applications as well as working knowledge of an academic library and its resources will round out your success in this position. Experience with integrated library systems will be considered an asset.

Saint Mary's University is one of Canada's top primary undergraduate universities--known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our 7,000 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a world without limits.

Learn more about working at Saint Mary's University here and follow us on LinkedIn, Facebook, Twitter and Instagram!

Apply for this opportunity online by visiting www.smu.ca/employment and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Online Now" button. Please include the names of three professional references. No telephone calls please.

Competition Opens: August 16, 2018 Competition Closes: August 24, 2018

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary's University promotes a Healthy Campus including a Scent-Free environment and a Smoke-Free Campus