Saint Mary’s University

Date Posted: November 21, 2024

Posting Deadline: December 5, 2024

Department: Sobey School of Business

Type of Employment: Permanent, Full-Time

Group Affiliation: Bargaining Unit 179, Group 5 ($40,713- $46,728 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Information Assistant, Accreditation to join our Sobey School of Business team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Director, Strategy and Accreditation, the Information Assistant, Accreditation will:

• Manages information critical to the maintenance of accreditation, strategy, impact assessment, program review and other external and internal quality initiatives.
• Supports processes and methods that support the efficient administration of surveys, rankings, and awards.
• Maintains schedules, assembles documents and project plans for committee meetings (Teams), accreditation processes including student assessment, evaluation, reports, reviews, and rankings.
• Maintains multiple data collection instruments using Qualtrics, forms and other platforms or software as required.
• Requests and collects data and organizes it for use by multiple parties and processes (student, graduate and alumni surveys, learning, program evaluation).
• Organizes scheduling and agendas for meetings and committees. Books and sets up rooms, orders catering, as required. Takes minutes and tracks action items for follow-up.
• Plans for and supports visitors and Supervisor (employers, community partners, peer reviewers) including scheduling, booking travel and expense claims.
• Supports occasional purchasing, quality, and accreditation initiatives.at the request of the Dean, Dean's Administrative Assistant and/or Supervisor.

The Collective Agreement can be viewed here.

Experience and Education Requirements

To be the successful Information Assistant, Accreditation you will have:

• Completion of High School plus 2 year Community College business or office administration course.
• Minimum two-year related experience.
• Proficiency in Microsoft Office Suite, including website updating and virtual conferencing platforms, such as Teams, Zoom.
• Cross-cultural working experience, an asset.
• Strong organizational skills and ability to function independently and as part of a team.
• Demonstrated professional presence, demeanor and judgement/discretion.
• Strong communication and listening skills.
• Experience in handling and maintaining confidential material.
• Working in a University environment or comparable setting is considered an asset.
• Ability to work virtually.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].