Emergency Medical Care Inc. (EMC)

Reporting to, and under the supervision of the Director of Human Resources and the Manager of Human Resources, the incumbent is responsible for providing recruitment support and administrative services for the department(s).

This position is essential to assist the efficient and effective management of the Department to ensure inquiries and general administrative issues are dealt within a timely and appropriate manner. As an employee of EMC we are accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

Responsibilities:

Assists the Recruitment Consultant as follows:

· Coordinates recruitment activities such as pre-screen preparation,

· Generates and prepares new hire packages;

· Updates internal and external websites with dates and information for upcoming pre-screen for Paramedics and Communications Officers;

· Coordinates and tracks candidate pre-screen information;

Paramedic Pre-Screen and New Employee Orientation support

· Manage all logistics for Human Resources interviews, consensus sessions and new employee orientation, including invitations to all affected parties.

· Schedule all candidates for prescreening stages and inform candidates of their schedule.

· Sign off and distribute all casual letters of offer.

· Send out new hire orientation packages.

General HR Administrator Duties:

· Key data, run various reports and queries in Workday. Proficiency of Workday reporting on a daily basis.

· Type's correspondence, memos, confidential reports, agendas, minutes and presentations from written draft.

· Proofreads transcribed correspondence for grammatical accuracy, sentence structure and content.

· Organizes and coordinates meeting bookings, travel arrangements, meeting facilities, video conferencing and Cisco IP Phone teleconferencing.

· Tracks and coordinates all monthly reporting deliverables including but not limited to the monthly Director's report submission and EHS contract reports.

· Prepares and reconciles Director's monthly visa statements and/or invoices for processing.

· Invoices for catering, facilities re bargaining, workshops, outsourced printing.

· Maintains Human Resources Employee filing system and keeps an accurate record of correspondence and reports.

· Completes special assignment assigned by the Director of Human Resources.

· Supports the HR Advisor in coordinating Employee Recognition provincially.

· Assist with Employee Recognition/Staff Events.

· Minimum one-year business college course.

· Five to seven years related administrative experience. A combination of experience and education will be considered.

· Previous experience working in human resources preferred.

· Requires extensive knowledge of the policies, structure and functions of internal administrative systems and practices applicable to private industry.

· Superior diplomacy in professionalism and confidentiality required.

· Excellent communication and interpersonal skills, including effective listening skills.

· Self starter that can work independently, but also be a strong team player.

· Exceptional organizational skills with the ability to multi-task and meet deadlines.

· Proficient in Microsoft Office, specifically Word, Excel, Outlook, PowerPoint and SharePoint.

· Knowledge of Human Capital System Workday as asset.

· Knowledge of medical terminology an asset.

· Able to work well under pressure

Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness.

• 100% Employer paid Health, Vision and Dental
• Health Spending Account
• Matching Pension Plan
• Fitness benefit
• Paid vacation and holiday's, as well we offer a vacation purchase plan for additional time off
• Personal Days
• Free parking
• Employee Discounts offering great discounts at various businesses
• Located on a bus route
• Much much more!

Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

Emergency Medical Care falls under the Nova Scotia provincial protocol for mandatory COVID-19 Vaccination. In accordance with this mandate, subject to any approved accommodation, all new employees hired or existing employees (applying for new positions), will be required to be fully vaccinated against COVID-19. For clarity, "fully vaccinated" means 14 days or more after receiving the number of doses or combination of doses of a vaccine approved by Health Canada or local public health agencies in the jurisdiction in which they will be employed.

If you are interested in this positon and would like to be a part of a high performing organization, please submit your cover letter and resume by February 1, 2022.