Saint Mary’s University

Duties as the Graduate Studies Officer include, but are not limited to:

• Reviews and approves Admissions Recommendations provided by the Academic Graduate Program Coordinators; forwards any unapproved recommendations with details to the FGSR Associate Dean for further review.
• Oversees, facilitates and manages the academic affairs of University graduate programs including student advising, advocacy and problem solving.
• Manages graduate student processes, investigating current practices, developing and initiating new procedures following best practices.
• Acts as the FGSR primary contact for graduate students, prospective students, parents, academic departments, internal SMU community, SMU alumni and external professional graduate studies organizations and the general public.
• Supervises the Program Assistant and student assistants; assigning tasks and/or delegate's responsibility; counsels and provides training and development, monitoring performance and giving feedback on a day-to-day and monthly basis, selects and recommends direct reports, resolves employees concerns and initiates disciplinary action.
• Identifies and acquires information resources useful to graduate students and Program Coordinators.
• Advises prospective graduate students and graduate Program Coordinators/Managers on admissions requirements, options and related issues.
• Updates student information in Banner regarding admissions, scholarships, rate codes and program extensions.
• Approves student reimbursement for the cost of course taken at other institutions on approved Letters of Permission.
• ·Designs all forms for the application process and letters. Generates and sends letters to all applicants for official acknowledgement of receipt, notification of decision, etc.
• Receives, assembles and distributes program information to incoming inquiries from prospective students and/or delegates such duties to FGSR Program Assistant.
• Tracks paperwork for missing documentation and the movement of the file.
• Responds to student inquiries regarding the status of their application.
• Ensures compliance with external and internal regulations and communicates scholarship policies to Graduate Program Coordinators/Managers, students and other university stakeholders.
• Represents the FGSR and Saint Mary's University and participates on campus and external committees, agencies and professional associations.
• Ensures accuracy of the Graduate Academic Calendar, procedures handbook and graduate student handbook.
• Participates in the development, revisions and implementation of graduate program policies.
• Generates reports from Banner and develops statistical reports for all aspects of graduate studies.

To be the successful Graduate Studies Officer you will possess a minimum of a Master's degree with at least one (1) year of directly related experience or a Bachelor's Degree with at least three (3) years directly related experience. Supervisory experience, preferably in a unionized environment. Board knowledge of graduate admissions and scholarship and financial aid policies, procedures, process, regulations, and standards. Ability to develop and present workshops, information and orientation sessions. Demonstrated ability to organize limited resources and establish priorities. Knowledge of academic program review and policies and processes.

Saint Mary's University is one of Canada's top primary undergraduate universities--known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our 7,000 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a world without limits.

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Apply for this opportunity online by visiting www.smu.ca/employment and use our online application system through CareerBeacon. Select the position you are interested in and apply by clicking the "Apply Now" button. Please include the names of three professional references. No telephone calls please.

Competition Opens: January 15, 2019 Competition Closes: January 29, 2019

Saint Mary's University hires on the basis of merit and is committed to the principles of employment equity. Saint Mary's University encourages applications from qualified women, visible minorities, Aboriginal people, and people with disabilities. Preference will be given to Canadian citizens and permanent residents of Canada.

Saint Mary's University thanks all applicants for applying. Only those selected for interviews will be contacted.

Saint Mary's University promotes a Healthy Campus including a Scent-Free environment and a Smoke-Free Campus