University of New Brunswick

Closing Date: March 4, 2024 at 4:00 PM

COLLEGE OF EXTENDED LEARNING

The College of Extended Learning (CEL) is the primary lifelong learning outreach vehicle for the University and carries critical community-building and revenue-generation functions. CEL is an educational entrepreneurial unit of UNB that contributes to the economic, social, and cultural life of the province by providing educational programs and services to a wide spectrum of learners within New Brunswick and beyond its borders. Four programming units and three core services units comprise CEL.

WHAT WE OFFER

Full-time | Continuing | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options.

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $48,160 - $60,208 per annum

YOUR FOCUS

Reporting to the Director, Financial Operations, the Finance & Operations Coordinator is the liaison with People and Culture for all recruitment and retention of current employees. This position works closely with the Director of Financial Operations at Learning Futures.

• Collaborate with different areas of Financial Services including accounts receivable/payable, student accounts, and financial accounting.
• Sign and submit instructor contracts for payment through payroll and accounts payable.
• Create & request invoices from instructors and process invoices.
• Collaborate with departments on all government-sponsored programs.
• Create, setup courses, and register students for courses.
• Request external invoices, process invoices for payment and create Purchase orders.
• Assist the Director of Financial Operations with year end process.
• Create budgets for contract training and monitor expenses as directed.
• Compile data to report financial outcomes to assist the Executive Director in decision-making.
• Ensure compliance with all regulations (CRA and UNB).
• Act as backup for the Director of Financial Operations.
• Track contract status for all CEL staff.
• Assist with writing job reclassifications/new positions.
• Assist with hiring and onboarding of all new employees.
• Collaborate with People & Culture.
• Assist with special projections as needed; including working on implementation projects of new software in relation to finance.
• Other duties as assigned.

WHAT YOU BRING

• A University Degree in Business Administration or a related field.
• 3 years of experience in a financial environment.

Additional Strengths

• Previous experience in a university setting is considered a strong asset.
• Proficient in Microsoft Office Suite.
• Knowledge of Colleague or other ERP software experience is considered an asset.
• Strong Communication Skills both written and verbal.
• Exceptional time management skills.