The Opportunity

Wolfville, NS
$53,670 - $65,730 / year
Competition Number: 24-11-AU

Position: Executive Assistant
Department: Office of the Vice-President, Student Experience
Position Type: AUPAT 5, Full-time, Permanent
Date Posted: May 6, 2024
Application Deadline: May 22, 2024
Competition #: 24-11-AU
Salary: To be commensurate with qualifications and experience in the range of $53,670 - $65,730 per annum.
Benefits: Our total compensation package includes a defined benefit pension plan, health and dental plan, Telemedicine with Greenshield Health, health spending account, life insurance, optional life insurance, AD&D insurance, long-term disability insurance, employee and family assistance program, tuition discount for employees and their dependents, free gym facility membership, 4 weeks' vacation increasing with years of service, university paid holidays including winter break closure.

What you'll do


Acadia is in search of an Executive Assistant to the Vice-President of Student Experience, who will provide direct, top-tier administrative support to enhance the effectiveness and efficiency of the Vice-President's role in leading student experience initiatives and programs. This pivotal role serves as the primary liaison for the Office of the Vice-President of Student Experience and assumes a crucial ambassadorial function, ensuring a welcoming environment and offering information with discretion, tact, and diplomacy.

The Executive Assistant will support the Vice-President to establish priorities, coordinate important meetings and events, engage with stakeholders, monitor budgets, and develop integrated work plans. Additionally, within the Vice-President's purview, the Executive Assistant will extend administrative support to the Executive Director of Student Services and other relevant areas as necessary. This position demands adaptability to sudden changes and a steadfast commitment to upholding professional standards.

What you'll need


  • We seek candidates with extensive experience providing executive-level administrative support, with a preference for those possessing comprehensive knowledge and experience in university administration.

  • A bachelor's degree in a related field is preferred; completion of other post-secondary studies with directly related experience may also be considered.

  • Excellent communication and interpersonal skills are essential, along with a capacity for professional and collaborative interaction to foster teamwork.

  • Strong judgment and analytical skills are necessary for this role.

  • Applicants must have the ability to accurately record minutes and proceedings.

  • Sensitivity to work with detailed and confidential material is required.

  • Demonstrated vision and initiative together with excellent management, planning, and organizational skills are required, as is the ability to prioritize work with many competing demands.

  • Proficiency in Microsoft Office applications is mandatory.

For further information or to request a detailed job description, please contact Keilani Tupper at [email protected]

A little bit about us

Acadia University

Acadia University, located in Mi'kma'ki, the ancestral territory of the Mi'kmaq nation, is one of Canada's leading primarily undergraduate institutions. For over 180 years, Acadia has been providing students with a learning environment that ensures they have every opportunity to succeed in life. Our graduates emerge with the tools required to be global citizens and community leaders. Acadia's faculty and staff are key to our institutional success and share a commitment to provide our students with a high quality post-secondary education. As a staff member, you will be part of this transformational educational experience where innovation is encouraged, and your ideas are welcomed.

Acadia University is located only one hour from the city of Halifax in Nova Scotia's beautiful Annapolis Valley in the Town of Wolfville. Wolfville offers residents an affordable lifestyle, outstanding recreational opportunities, internationally acclaimed restaurants, a healthy economy, and the best weather in the Atlantic provinces. The Town of Wolfville is one of the fastest-growing communities in Nova Scotia where people find the perfect mix of small-town livability and urban energy. It's a place that people love to live, and those who do not live here love to visit.

To see more information on why Acadia is an employer of choice, please visit our website at

Are you interested?

Work With Us

TO APPLY: To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and references.

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.

The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package.

The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected]