The Chapman Group

1. Strategic Leadership & Governance

· Work with the Board to implement and monitor the organization's strategic priorities.

· Provide regular updates and reports to the Board on operations, finances, and impact.

· Support governance processes, policy development, and compliance with bylaws and standards.

· Ensure alignment with Food Banks Canada standards and provincial requirements.

2. Operations & Program Oversight

· Oversee core food bank operations, ensuring efficient and respectful service delivery.

· Supervise staff and/or volunteers (as applicable), fostering a positive and inclusive environment.

· Coordinate food procurement, storage, and distribution systems.

· Ensure proper client intake processes, record keeping, and confidentiality.

· Monitor inventory and ensure safe food handling practices.

Note: In a part-time capacity, the ED focuses on oversight and coordination, with operational tasks shared with volunteers or, where possible, delegated to an Executive Assistant.

3. Financial Management & Administration

· Develop and monitor the annual budget in collaboration with the Treasurer and Board.

· Oversee basic bookkeeping, expense tracking, and financial reporting.

· Ensure compliance with financial policies and audit requirements.

· Support grant applications and funding reporting.

4. Volunteer & Community Engagement

· Recruit, support, and retain volunteers to sustain operations.

· Build relationships with community partners, donors, and local organizations.

· Act as an ambassador for the Food Bank within the community.

· Support fundraising initiatives, grant writing, and donor engagement.

5. Compliance & Risk Management

· Ensure compliance with health, safety, privacy, and risk management policies.

· Maintain required documentation and organizational records.

· Uphold ethical standards and accountability in all operations.

· Scope of the Role (Part-Time Considerations)

· Focus on priority leadership, coordination, and sustainability functions.

· Delegate or streamline administrative and operational tasks where possible.

· Emphasis on partnerships, funding, and governance, rather than full-time operational management.

· Post-secondary education in business, nonprofit management, or related field (or equivalent experience).

· 3-7 years of relevant leadership or management experience (nonprofit experience preferred).

· Experience with budgeting, reporting, and fundraising.

· Familiarity with food security issues or community-based services is an asset.

· Experience working with or reporting to a Board of Directors.

Knowledge, Skills & Abilities

· Strong organizational and time-management skills with the ability to prioritize in a part-time role.

· Self-starter with the ability to work independently.

· Excellent communication and relationship-building skills.

· Practical, solutions-oriented mindset with the ability to adapt in a resource-constrained environment.

· Proficiency in basic financial management and digital tools (email, spreadsheets, social media).

Working Conditions

· Approximately 20 hours per week, with flexible scheduling.

· Occasional evening or weekend commitments (e.g., board meetings or events).

· Combination of administrative and light physical work (e.g., lifting food items, organizing supplies).

· Must be able to lift up to [XX lbs] and stand for extended periods as needed.

Key Success Factors in This Role

· Ability to prioritize high-impact work within limited hours

· Strong community presence and relationship-building

· Effective coordination of volunteers and resources

· Maintaining financial stability and compliance

· Keeping the organization focused, organized, and mission-driven

Compensation

Compensation is commensurate with experience and education. Hourly range 25$-30$ per hour

We are happy to support our client with this recruitment.