Crosbie

• Proactively and independently manage the COO's and the Chair's calendars respecting internal and external meetings, client events, business-related activities, travel management in order to maximize best use of the partners' time.
• Monitor and arrange internal and external meetings responding to changing priorities and coordinating meeting logistics and preparation of supporting materials.
• Liaise with COO, Chair and the Board and Committee members as required to coordinate board activities, materials, correspondence and the signing of documents.
• Take quality minutes of meetings for all board and board committee meetings.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Maintain master filing system for the Executive offices, including master files of the Board and Board Committees, and be able to process confidential transactions in an efficient and expedited manner
• Respond independently to basic client or partner enquiries and escalate complex enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Process incoming calls and mail/messages for appropriate action and act on specific requests as directed.
• Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements
• Lead and complete other special projects as assigned to aid the senior leadership team and others within the organization.
• Handle highly sensitive and confidential information with a high level of discretion and strictest confidence.

• Post-secondary education in office administration, business or related field of study.
• 5 - 7 years of relevant customer service and/or administrative experience supporting multiple staff at a senior level.
• Capability to deal with highly confidential information, diplomacy, tact and discretion.
• Proven proficiency in organization, planning, scheduling and time management with the ability to multi-task, make decisions and prioritize work.
• Process-oriented mindset, with the ability to work independently and within a team.
• Strong initiative and ability to anticipate the needs of a busy executive and team.
• Commitment to ownership and accountability for the successful execution of tasks assigned and effective follow-up on activities.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail with an aptitude for proofreading, suggesting alternatives and making modifications.
• Excellent interpersonal skills and a demonstrated ability to build effective relationships and work collaboratively in a team environment.
• Team player, collaborative and looks to strengthen the environment with a winning attitude.
• Advanced-level knowledge of common industry software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat

As a 4th generation family business, Crosbie is a leader in the offshore oil & gas, marine construction, and commercial and residential real estate markets. A growth-oriented company, Crosbie is both focused on its core markets and investing in new and emerging sectors.

With its head office located in St. John's, Newfoundland and Labrador, Canada, Crosbie have additional locations in the Maritimes, the United States and Guyana.

Having been in business for well over a century, Crosbie has continuously adapted to changing industry demands. Safely providing superior client-focused solutions, Crosbie merges world-class expertise with local, deeply held values.

Crosbie is part of Best Managed Companies, Canada's leading business award program that recognizes excellence by privately-owned Canadian companies. Annually, hundreds of entrepreneurial companies compete for this designation in a rigorous process. Crosbie has successfully received this highly competitive designation each year since 2015, an acknowledgment of the company's exceptional business performance in a fast-changing world.

If interested in a challenging position please apply no later than November 15, 2019.

Crosbie Group of Companies is committed to fostering a diverse workforce and a respectful work environment. We are committed to employment equity and encourage applications from all qualified individuals.

If you require this job advertising in an alternate format or require accessibility supports to complete your application, please contact us immediately or contact our community partners at Inclusion NL to access the supports you require. ([email protected] or 709-697-3323).