The Opportunity

Fredericton, NB
$20.62 - $24.42 / hour
Competition Number: #249-23.24

Closing Date: April 12, 2024 at 4:00 PM


The Faculty of Engineering consists of five Departments delivering seven undergraduate programs in: Chemical Engineering, Civil Engineering, Electrical Engineering, Geological Engineering, Geomatics Engineering, Mechanical Engineering and Software Engineering, all accredited by Engineers Canada. It also delivers a Diploma in TME and Bachelors in Geomatics. The Faculty delivers graduate programs at the masters and doctoral levels within each Department and a Masters of Engineering in TME. The Faculty of Engineering is also very actively engaged in research that is sponsored by external granting agencies and industrial contracts. The Faculty is located on the Fredericton campus within the Head Hall Complex and Enterprise 1, 2 and 3 buildings.


Full-time | 1 Year Term | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $20.62 - $24.42 per hour


Reporting to the Dean of Engineering, the Dean's Office Assistant provides close administrative support to the Dean and Associate Deans of Engineering in managing the long-term and short-term projects of importance within the faculty.

  • Act as the first point of contact for the Dean of Engineering and administrative staff.
  • Greet and direct students, staff, faculty and the general public and answer inquiries by telephone and email.
  • Communicate pertinent information to the UNB engineering community using group mail listservs.
  • Assist the Dean and Associate Deans by scheduling meetings, and updating material for the faculty.
  • Maintain graduate student files including financial and academic documentation for the Faculty Graduate Academic Unit (GAU).
  • Provide direction and support to graduate students with payroll and required documentation for the Faculty Graduate Academic Unit (GAU).
  • Assist with student financial services and provide students with information on program timelines and requirements.
  • Follow up on email inquiries regarding program overviews and financial matters.
  • Assist the Administrative Secretary and Administrative Assistant with office filing, copying, room bookings and arranging meetings.
  • Provide copying and room bookings for ENGG course instructors.
  • Assist with Faculty social events, including scheduling, booking rooms, and other duties as needed.
  • Assist on special projects when required. Perform other duties as assigned.
  • Other Duties as assigned.


  • Post Secondary Education in a related field.
  • A minimum of three (3) years of experience in a related field.

Additional Strengths

  • Experience using Colleague is considered a strong asset.
  • Strong customer service skills.
  • Proficiency in Microsoft Office Suite.
  • Ability to work independently.
  • Strong time management skills with the ability to prioritize work.

A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2024 and one of Atlantic Canada's Top Employers for 2023.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

Are you interested?

Work With Us


UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.


This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.


The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.