The Opportunity

Moncton, NB
Education and Training
Full-time - Permanent

NBCC is currently seeking a dynamic and competent individual for the position of Administrative Assistant to the Department Head (ASL 3)

Our College is committed to transforming lives and communities. When you work at NBCC, you are a valued team member of a community of leaders who are driven by learning excellence and by our important role in social and economic development.

What you'll do


Reporting to the Department Head of Information Technology and Hospitality, you are responsible for providing support to, and managing the day-to-day schedule, activities, and procedural needs of the department as well as supporting the work of the Department Head, staff and students as required.

Responsibilities include providing administrative support, developing resources for the Department Head and faculty, enrolling and scheduling classes, processing end-of-term data in alignment with the enrolment cycle, communicating with student services and other campus personnel as well as external organizations, facilitating textbook purchases and coordination of departmental purchasing and receiving, coordinating program events, handling confidential and sensitive documentation, and making recommendations for solutions and changes to methods and procedures for process improvement. The successful candidate will also monitor monthly budgets, purchase orders and expense reports, attend meetings and take minutes and provide follow-up, draft and prepare documents, correspondence and presentations, and organize and schedule travel arrangements. General administrative functions such as answering the telephone, photocopying and faxing are also required. 

The successful candidate must have a strong client service orientation, be detail-focused, demonstrate initiative and be able to work independently while also working cooperatively with others as required. Developing and using detailed systems to organize and keep track of information, and proactively initiating new projects while anticipating future needs are also requirements for this positions.

What you'll need


Required qualifications for this opportunity include a high school diploma plus a one-year post-secondary program in a related field and a minimum of three (3) years of recent and related work experience; OR a high school diploma plus a two-year diploma in a related field plus two (2) years of recent and related experience. Extensive knowledge of the MS Office Suite products is also required. Candidates must clearly demonstrate how they meet these qualifications on their resumes.

Written and spoken competence in English is required.

Preference may be given to candidates who have knowledge of Oracle and SIMS.

Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised. 

We're looking for

Core Skills

Administration Professional

A little bit about us

New Brunswick Community College (NBCC)

With six Campuses across the province, New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.

Why work with NBCC?

  • You want to make a difference. By working at NBCC, you can support students in achieving their educational and career aspirations, help meet the needs of employers and contribute to stronger communities across New Brunswick.
  • You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners, our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve. 
  • We're one of the best places to work in Atlantic Canada. For three years in a row, we have been named one of Atlantic Canada's Top Employers because of our commitment to families, community service and employee engagement. This includes, paid time off to volunteer, comprehensive benefits packages and professional development opportunities.

Are you interested?

Work With Us

NBCC offers a comprehensive compensation and benefits package that includes a competitive bi-weekly salary for this position ranging from $1,472 to $1,776. This is a unionized position where the terms and conditions of employment are in accordance with the New Brunswick Union of Public and Private Employees collective agreement (Administrative and Program Support Services Group) for the College.

All interested candidates must submit a detailed application and resume online, by May 8, 2019. All applications will be acknowledged upon receipt.