The Opportunity

Woodstock, NB
Full-time - Permanent
Competition Number: 23-6867-018

New Brunswick Community College (NBCC) is committed to transforming lives and communities. The College is currently seeking a dynamic and competent individual for the position of Collective Leadership, Administrative Assistant (ASL 3). When you work at NBCC, you are a valued team member and a part of a community of leaders who are driven by learning excellence and social and economic development.

This is a Regular employment opportunity, located at NBCC's Woodstock campus.

What you'll do


As part of the Facilities and Ancillary team and reporting to the Facilities Manager, the Collective Leadership, Administrative Assistant is key to the efficient operation and reporting required of Facility & Ancillary Services providing budget support, tracking of documents and health and safety program support.

Key responsibilities include:

  • Preparing correspondence
  • Attending and taking minutes at Facility and Ancillary Services meetings
  • Scheduling meetings for the Facilities Manager, coordinating with other NBCC departments, staff and external partners as needed
  • Recording and tracking Health and Safety related items (Health and Safety minutes, incident reports, WorksafeNB documentation)
  • Preparation of bank deposits and cash management
  • Assisting with purchasing system, EPR creation, purchase card tracking, petty cash purchases and payment of invoices
  • Managing various room rental requests and bookings at all locations
  • Maintaining records of third-party liability insurance information from external clients renting space, liaise with corporate contact, ensure clients are invoiced for costs
  • Filing documents such as, lease agreements, MOU's, procurement documents, etc.

What you'll need


  • Diploma or Degree in a relevant field, with related years of experience.
  • Preference may be given to candidates with three or more years of experience.
  • Highly flexible with excellent interpersonal and communication skills and the ability to navigate and build relationships effectively throughout the organization.
  • High degree of proficiency with Microsoft Office Suite.
  • Ability to maintain a high degree of professionalism and confidentiality.
  • Demonstrated problem-solving skills, analytical ability, and innovative thinking.
  • Self-motivated, service and results oriented.
  • Ability to work under pressure in a fast-paced environment.
  • Demonstrated ability to work effectively independently and within a team.
  • A desire for continuous learning and growth.
  • Excellent oral and written communication skills in English.
  • Demonstrated experience on a Health and Safety committee or program would be considered an asset.
  • Preference may be given to candidates who have experience working in a post-secondary environment.

Candidates must clearly demonstrate how they meet these qualifications on their resumes.

Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.

We're looking for

Core Skills

Communication Skills Office Administration Time Management Client Service Microsoft Office

Look for yourself

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A little bit about us

New Brunswick Community College (NBCC)

With six Campuses across the province, New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.

Why work with NBCC?

  • You want to make a difference. By working at NBCC, you can support students in achieving their educational and career aspirations, help meet the needs of employers and contribute to stronger communities across New Brunswick.
  • You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners, our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve.
  • We're one of the best places to work in Atlantic Canada. For seven years in a row, we have been named one of Atlantic Canada's Top Employers because of our commitment to families, community service and employee engagement. This includes, paid time off to volunteer, comprehensive benefits packages and professional development opportunities.

Are you interested?

Work With Us

  • A culture that is focused on nurturing a sense of belonging for all employees.
  • A competitive salary range of $1,472.00 to $1,776.00 bi-weekly.
  • Become a member of the New Brunswick Public Service Pension Plan.
  • Opportunities for professional development and training.
  • NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
  • Paid sick and vacation leave.
  • Volunteer leave.
  • Tuition Reimbursement Programs (Employee: Tuition Reimbursement Program AND Family: Tuition Reduction Benefit - Spouse and Children).

This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services collective agreement for the College.

All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.

The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements, when feasible, to meet the changing needs of the College and its students. In order to ensure our student needs are met, flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in a location that is a reasonable distance from one of our seven work locations around the Province.

We promote an equal opportunity work environment.

All interested candidates are invited to submit a detailed application, with a resume, online by November 20, 2023. All applications will be acknowledged upon receipt.