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The Opportunity
New Brunswick Community College (NBCC) is committed to transforming lives and communities. The College is currently seeking a dynamic and competent individual for the position of Procurement to Pay Agent (ASL 4). When you work at NBCC, you are a valued team member and a part of a community of leaders who are driven by learning excellence and social and economic development.
Position type: Casual to December 2024, up to 20 hours per week
Location: NBCC's Corporate Office
Salary: $25.13 to $30.37 hourly
What you'll do
Responsibilities
You will be collaborating under the leadership of the Lead, Team Transactional, and be responsible for managing purchasing requests in collaboration with internal stakeholders and suppliers. This role handles tactical sourcing activities and is accountable for the procurement to pay process including ensuring that NBCC receives quality products and services in an efficient and effective manner.
Key responsibilities include:
- Ensuring proper purchase order creation and management according to procurement/business requirements for all Tenders, Requests for Proposals (RFP), Request for Information (RFI), etc.
- Liaising with stakeholders and business partners on issues pertaining to the purchase to pay processes
- Providing timely responses to business partners with a focus on customer service
- Engaging in negotiations for contract terms and conditions; and overseeing all supplier related activities and monitoring supplier performance
- Executing purchase requisitions, monitoring, identifying, and troubleshooting any contract issues
- Posting and amending Tenders, Request for Information, Request for Quotation as well issuing addendums, as necessary to NBON
- Ensuring accurate completion of each payment process in accordance with NBCC policy and applicable legislative requirements
- Verifying, processing, and inputting all payable entries into Oracle software and ensuring proper supporting documentation and approvals have been provided
- Generating fiscal reporting quarterly and annually for multiple processes, originating journal entries to resolve inaccurate budgetary transactions
- Documenting and maintaining payment records and providing fiscal support for internal stakeholders upon request
- Continuously identifying and evaluating business opportunities to improve systems and processes to reduce cost, mitigate risks and increase efficiencies
- Assisting with special projects as required (EPR, Generating Reports and Analysis)
What you'll need
Qualifications
- Diploma or degree in a relevant field with recent and related years of experience
- Preference will be given to candidates with demonstrated experience in Accounts Payable
- Strong proficiency in Microsoft Office Suite applications
- Excellent communication and interpersonal skills with the ability to communicate effectively at all levels of the organization and with business partners
- Demonstrated ability to work independently and part of a team
- Ability to prioritize and consistently deliver on-time and accurate results
- Experience in handling large amounts of data for reconciliation and reporting
- Demonstrated analytical and problem-solving skills
- Preference may be given to candidates who have a designation in Public Service Procurement Program and knowledge of the Procure to Pay process
Candidates must clearly demonstrate how they meet these qualifications on their resumes.
Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.
We're looking for
Core Skills
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A little bit about us
New Brunswick Community College (NBCC)
With six Campuses across the province, New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.
Why work with NBCC?
- You want to make a difference. By working at NBCC, you can support students in achieving their educational and career aspirations, help meet the needs of employers and contribute to stronger communities across New Brunswick.
- You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners, our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve.
- We're one of the best places to work in Atlantic Canada. For seven years in a row, we have been named one of Atlantic Canada's Top Employers because of our commitment to families, community service and employee engagement. This includes, paid time off to volunteer, comprehensive benefits packages and professional development opportunities.
Are you interested?
Work With Us
- A culture that is focused on nurturing a sense of belonging for all employees.
- A competitive salary range of $25.13 to $30.37 hourly.
- Opportunities for professional development and training.
- NBCC supports the wellbeing of its employees. We provide free access to an Employee and Family Assistance Program (EFAP).
This position is a unionized position where the terms and conditions of employment are in accordance with the NBUPPE - Administrative and Program Support Services collective agreement.
All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level.
The New Brunswick Community College (NBCC) is committed to being flexible in its operations and to the wellbeing of its employees. This includes considering reasonable requests for alternative work arrangements, when feasible, to meet the changing needs of the College and its students. In order to ensure our student needs are met, flexible work arrangements cannot extend beyond the New Brunswick border. NBCC employees must be living in New Brunswick at a location that is a reasonable distance from one of our seven work locations around the Province.
We promote an equal opportunity work environment.
All interested candidates are invited to submit a detailed application, with a resume, online by August 9, 2024. All applications will be acknowledged upon receipt.