Saint Mary’s University

Date Posted: September 5, 2023

Posting Deadline: September 19, 2023

Department: Student Affairs and Services

Type of Employment: Permanent, Full-time

Group Affiliation: Bargaining Unit 79, Group 6 ($40,116- $47,516 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Career Services Office Co-ordinator to join our Student Affairs and Services team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Manager of Career Services & Employer Engagement, the Career Services Office Co-ordinator:

• Acts as first point of contact for employers; provides them with information on how to create an account and post jobs on Career360 and refers employers as appropriate within Student Affairs and Services for further discussion if needed.
• Responsible for the administration of Career360 by approving alumni and employers' new accounts. Conducts research on new employer accounts prior to approval to ensure employer and organization is a valid business to reduce fraudulent job postings being placed on the system.
• Regularly updates employer contact information, posts jobs, posts industry information sessions, recruitment, and department events on the events calendar in Career360.
• Provides support to the SMUworks program by posting SMUworks job descriptions. Via Career360 inputs appointments monthly for service providers (career & employment coaches and career counsellors) for students and alumni to book.
• Acts as the first point of contact for Career & Experiential Learning, and responds accordingly to student, alumni, staff, faculty, and external community inquiries.
• Provides students and alumni with tutorials on how to use Career360 for booking appointments, viewing and registering for events, viewing job postings, etc.
• Liaises and coordinates with faculty and career staff to schedule sessions for students participating in mandatory career sessions.
• Schedules team meetings for CEL, books meeting spaces, and orders catering.
• Produces semesterly statistical reports and contributes to year-end report.
• Completes financial forms, including but not limited to, payment request, purchase orders, cheque deposit, invoices, transfers, etc. ensuring proper budget code is allocated and documentation is accurate prior to submission to financial services.
• Develops, maintains, and revises website content; liaises with EIT for major adjustments.

The Collective Agreement can be viewed here.

Experience and Education Requirements

To be the successful Career Services Office Co-ordinator you will have:

• High School completion plus one (1) year of Community College
• Two (2) years directly related experience specifically in providing customer service in an administrative setting. Experience in post-secondary environment or career development or experiential learning environment is considered an asset.
• Ability to engage effectively with students, alumni, employers, and members of the University Community.
• Exceptional teamwork and organizational skills required.
• Good communications skills, both oral and written.
• Ability to multi-task and work in a fast-paced environment.
• Excellent computer skills - Microsoft Office suite, specifically Outlook, Word and Excel, database management. Use of MS Teams. Experience using a career management portal is an asset.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on "Apply Now" and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Mary's University, equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we encourage all qualified candidates to apply; however, preference will be given to applicants who self-identify as Black/African Nova Scotians, Indigenous peoples, racialized persons/visible minorities, persons with disabilities and women. If you require accommodations during the recruitment process, please contact Talent Acquisition at [email protected].