Discover

The Opportunity

Fredericton, NB
Administrative
Experienced
Term
$38,924 - $48,655 / year
Competition Number: #225-23.24

Closing Date: February 19, 2024 at 4:00 PM

INSTITUTE OF POPULATION HEALTH

The University of New Brunswick views population health in all its forms, as well as the need for innovative models for the provision and delivery of healthcare as critical needs across the province. To address these issues, the university is establishing the UNB Institute for Population Health (IPH). Among the many things the IPH would do would be to inform best practices with respect to healthcare responses in the province and the larger region, through awareness raising activities, advocacy, education and training, and various aspects of research activity.

WHAT WE OFFER

Full-time | 3-Year Term | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $38,924 - $48,655 per annum

YOUR FOCUS

Reporting to the Executive Director, the Assistant to the Executive Director is responsible for the day-to-day operations, scheduling and administration of related functions for the Executive Director.

  • Manage the Executive Director's schedule.
  • Book meetings for the Executive Director and staff, as directed.
  • Ensure the Executive Director's time is used effectively.
  • Ensure the Executive Director is prepared for meetings. Anticipate what may be required for each meeting and event, request specific background materials or speaking notes from various portfolios, and collect all relevant information into a concise briefing package.
  • Manage access to the Executive Director for urgent matters.
  • Book travel arrangements. Assist with travel claims and other expenses.
  • Maintain office inventory; purchase general office supplies.
  • Answer incoming calls.
  • Book boardroom space, catering, and audio visual/telecommunications equipment for meetings.
  • Coordinate courier pickup and deliveries.
  • Update the office website using (CMS).
  • Assist in the coordination of major events.
  • Represent UNB in a professional and positive manner in all communications with internal and external contacts.
  • Perform other related duties, as required.

WHAT YOU BRING

  • Post-secondary diploma in office management, administration or business systems.
  • 5+ years experience in an executive office environment as an office manager, administrative coordinator or financial coordinator.

Additional Strengths

  • Experience developing systems and processes in an office environment.
  • Experience working in post-secondary institutions is considered an asset.
  • Ability to prepare executive-level correspondence.
  • Able to manage office and technical equipment.
  • Demonstrated experience that indicates personal commitment to equity, inclusion, innovation, teamwork, flexibility and integrity.
  • Effective communication (written and verbal) and interpersonal skills with the ability to engage with various people and groups.
  • Team player; goal and achievement-oriented.
  • Excellent time management and work prioritization skills.
  • Strong interpersonal and relationship-building skills.

Look for yourself

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A little bit about us

University of New Brunswick

The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2024 and one of Atlantic Canada's Top Employers for 2023.

UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.

Are you interested?

Work With Us

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)

This position is part of the non-union Administrative, Professional and Technical (APT) group.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.