The Opportunity

Fredericton, NB
Full-time - Permanent
$34,422 - $47,451 / year

Reporting to the Director of Advancement, the Advancement & Donor Relations Coordinator provides administrative, organizational, and fundraising support in the Advancement Office operation. Essential elements of this position include participating in the planning and execution of events, alumni/annual fund, social media fund-raising relationships, and donor research. This will largely include tasks pertaining to event organization, logistics and management; donor file management; prospect research; gift data review and follow-up. In addition, this position assists with the development and maintenance of the Advancement Office's stewardship programs; works with the Director of Advancement to plan and execute annual and special appeals, and to generate mailing lists and produce Endowment Reports; and is part of a departmental working group to develop and coordinate new and emerging strategies for reaching alumni, such as the use of social media for fund-development purposes.

The Coordinator's position will normally, and on a day to day basis, be privy to confidential material and information, and must be well-versed in privacy regulations as related to donors, fundraising, and financial accounts of the University.

What you'll do


  • Creates, edits, and prepares donor correspondence and reports. Materials may/will often be confidential in nature. Composes and prepares routine letters and memorandums from general instructions.
  • Produces personalized and customized donor correspondence, on a timely basis. This may include endowment reports and student award correspondence to donors, as well as letters from the President, departmental Chairs and/or directors, and other members of the University community.
  • Assists with organization and execution of events, such as the Gala Dinner, Alumni Weekend, and donor-focused and recognition events, among others.
  • Coordinates planning-meetings, event venues, programs, and logistics, (i.e. catering, space bookings, entertainment) and oversees mail, digital, and phone invitation/reply processes.
  • Researches and maintains (working with the Alumni Officer) biographical and giving-information data, such as addresses, emails, relationships, employment information, recognition details, and philanthropic interests. Compiles statistics, prepares correspondence, and specialized reports, such as briefing notes or proposals.
  • Assists with the Advancement Office's stewardship programs, in particular the tracking function, as well as strategies for appropriate gift recognition, the production of timely receipts, donor accountability and next level opportunities, and both internal and external reporting.
  • Assists with the development of donor and other reports as required, such as Endowment Reports, the Community Report, Informer reports, Board of Governor reports, and Campaign materials.
  • Assists with tactical organization of mailing lists and collateral materials for Direct Mail, Annual (STU) Fund, Phonathon. 
  • Assists with alumni updates, including regular monitoring of media sites.
  • Coordinates prizes and awards, including maintenance of awards website, and organization of annual awards reception.

What you'll need


  • An undergraduate degree, plus 5 years of experience or equivalent. Work experience in the fields of project management, data management, or Advancement is required.
  • Excellent decision-making skills, including the use of proper judgment when interpreting existing data and supporting documentation.
  • Working competency/proficiency with database procedures, and record management systems, including data exporting. Previous experience with Ellucian/Colleague Advancement would be an asset.
  • Experience researching constituent biographical information and preferences.
  • Experience with social media for friend-raising and fund-raising.
  • An understanding of varying types of gift processes, including reconciliation tasks associated with on-line gifts and third-party fundraising.
  • Experience in using MS Word and MS Excel, and comfort working with multi-modular database programs and information systems.
  • Comfort level with on-line donor and registration systems, e.g. Artez, Eventbrite.
  • Demonstrated initiative, and ability to exercise discretion and to work under deadline pressure.
  • Excellent attention to detail.
  • Initiative and ability to organize and complete work assignments with minimal direction. Must be able to work independently, as well as collaboratively.
  • Excellent communication (verbal and written) and interpersonal skills, with a commitment to customer service.
  • Professional telephone and office manner and strong organizational skills are essential.

We're looking for

Core Skills

Attention to Detail and Accuracy Data Management Fundraising Project Management Records Management Strong interpersonal and communication skills Donor Relations

Look for yourself

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A little bit about us

St. Thomas University

St. Thomas University

St. Thomas University is an undergraduate, liberal arts institution with a full-time enrolment of 1,900. Its students graduate with Bachelor of Arts, Applied Arts, Education, and Social Work degrees. The faculty members are distinguished teachers, researchers and scholars, and the university holds three Canada Research Chairs.

St. Thomas University originated in 1910, when Basilian Fathers assumed responsibility for St. Thomas College in Chatham, New Brunswick. The college began granting degrees in 1934, was renamed St. Thomas University in 1960, and relocated to Fredericton in 1964. St. Thomas now has 109 full-time faculty, and 12 buildings, several of which have earned architectural design awards and make the campus one of the most renowned in Canada.

Unique Approach to Education

St. Thomas is the only university in Canada wholly dedicated to the study of the liberal arts. A liberal arts education provides a broad base of knowledge and specialized skills that prepare students for a limitless list of careers or post-degree programs. Students gain a unique perspective from more than 30 academic disciplines as they choose from courses in the humanities, social sciences, fine arts, sciences, and interdisciplinary fields. According to the National Survey of Student Engagement (2014), STU students rate faculty significantly higher than do their Maritime or Canadian counterparts while 91% rate their first-year experience as excellent or good and 91% would attend STU again.

Are you interested?

Work With Us

Salary range: Category A, Level 4, $34,422 - $47,451
Union: Exempt
Term: Permanent, full-time
Hours of work: Monday to Friday; 8:30 a.m. - 4:30 p.m. (evening and weekend work may be required on occasion) 

The closing date for receipt of applications is February 21, 2020.  All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume quoting competition number ADRC0210-CB, by clicking the Apply Now button. Please note that the selection process may include testing related to the advertised requirements. Candidates will be advised of any testing prior to the interview. Each applicant is asked to provide his/her contact information (preferably an email address) as it is normal practice for all applicants to be contacted when the hiring process is complete.

An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

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