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The Opportunity

Halifax, NS
Administrative
Experienced
Full-time - Permanent

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 18,800 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that's celebrating 200 years of academic excellence in 2018.

The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top 15 universities in the country. Reporting through the department's Administrative Assistant to the Chair, the Administrative Secretary, provides administrative support to the members of the Department of Political Science and to the Centre for the Study of Security and Development (CSSD).

Key Responsibilities:

  • Act as the first point of contact for the Department of Political Science and the CSSD, greeting visitors, responding to inquiries and redirecting, if necessary.
  • Provide general administration support to the department and the CSSD, including preparing correspondence, reports, promotional material, maintaining inventory of office supplies, distributing mail, etc.
  • Assist the Graduate Coordinator with the Graduate program; checking applications, responding to inquiries, tracking status of applications, assisting with funding applications.
  • Maintain department and CSSD websites.
  • Assist in the coordination of CSSD and department conferences, workshops and seminars, including processing registrations, collecting fees, maintaining a database of registrants, arranging venues, and catering.
  • Process financial transactions for CSSD, maintaining accurate records. Reconcile and provide monthly summaries and assist in the preparation of annual reports and budgets.

Qualifications: Completion of a business/ office administration program with approximately three years' relevant experience (or an equivalent combination of training and experience) is required. Excellent communication and interpersonal skills are required. The ability to multi task and work both independently and as an effective team player is essential. Organizational skills and the ability to set priorities are essential. Exceptional knowledge of the Microsoft Office suite is required, Experience with Banner, website maintenance, graphic design software and financial accounting are assets.

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Apply online by July 16, 2018 to competition N77-18057.

Salary Range: $22.28 - $27.17 per hour (32.5 hours per week, $37,647 - $45,911 annually). (AS-1)

This is a provisional classification. Formal classification procedures will be initiated by the Compensation & Job Evaluation Unit in approximately six months.

This position is part of the Nova Scotia Government and General Employees Union Local 77 (NSGEU).

Bargaining unit employees for NSGEU local 77 are given first consideration and will be notified regarding the status of their application. All other applicants will be considered when there is no qualified internal candidate. We thank all applicants for their interest, however, only candidates selected for an interview will be contacted. 

Dalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Aboriginal people, persons with a disability, racially visible persons, women, persons of minority sexual orientations and gender identities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity.

A little bit about us

Dalhousie University

 Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our 18,500 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that’s celebrating 200 years of academic excellence in 2018.

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