University of New Brunswick

Closing Date: September 22, 2023 at 4:00 PM

FACULTY OF ARTS
The Faculty of Arts at UNB Saint John champions an inclusive, accessible, and vibrant learning environment that provides students with a strong foundation in critical thinking, research and other professional skills. Small class-sizes afford students the opportunity to receive close mentorship from and collaborate with faculty who are engaged in a diversity of research projects; including work that spans the public, private and non-profits sectors allowing students to build networks within Saint John and beyond. Arts Students have the opportunity to receive close mentorship from and collaborate with faculty who are engaged in a diversity of research projects; including work that spans the public, private and non-profits sectors allowing students to build networks within Saint John and beyond.

WHAT WE OFFER

Full-time | 1-Year Term | Saint John | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $19.14 - $23.81 per hour

YOUR FOCUS

Reporting to the Administrative Coordinator, the Administrative Assistant is responsible for administrative support in the Faculty of Arts office, including support for the Bachelor of Social Work program and the Lorenzo Society. It also assists department admins in the Faculty of Arts when necessary.

• Assist with advertising, book rooms, and coordinate catering for the Lorenzo Reading & Music series, in cooperation with the student assistant.
• Provide administrative support to the new Bachelor of Social Work program and the Director of Social Work.
• Assist the Administrative Coordinator in the Faculty of Arts, as needed. Assist with expense accounts, compile the Weekly News, book and schedule faculty relocation, and set up files on a shared drive.
• Facilitate daily processes with other University units.
• Provide collaborative administrative support to other Faculty departments, when required.
• Develop and maintain paper and electronic filing systems.
• Other duties as assigned by supervisor.

WHAT YOU BRING

• One-year diploma in Office Administration or Business.
• 1 - 3 years of general secretarial and administrative experience in an office environment.
• 1 year of directly related experience.
• An equivalent combination of qualifications and experience will be considered.

Additional Strengths

• A university degree is a strong asset.
• Experience in event planning and social media is an asset.
• Experience with Colleague by Ellucian - Enterprise Resource Planning platforms for universities, an asset.
• Proficient in the use of various MS Office suite software programs to complete varying complex documents, spreadsheets, and databases.
• Working knowledge of Acrobat Professional and Content Management Systems.
• Demonstrated ability to learn new computer platforms.