Closing Date: September 22, 2023 at 4:00 PM
FACULTY OF ARTS
The Faculty of Arts at UNB Saint John champions an inclusive, accessible, and vibrant learning environment that provides students with a strong foundation in critical thinking, research and other professional skills. Small class-sizes afford students the opportunity to receive close mentorship from and collaborate with faculty who are engaged in a diversity of research projects; including work that spans the public, private and non-profits sectors allowing students to build networks within Saint John and beyond. Arts Students have the opportunity to receive close mentorship from and collaborate with faculty who are engaged in a diversity of research projects; including work that spans the public, private and non-profits sectors allowing students to build networks within Saint John and beyond.
WHAT WE OFFER
Full-time | 1-Year Term | Saint John | On-Campus
Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week
Salary Range: $19.14 - $23.81 per hour
Reporting to the Administrative Coordinator, the Administrative Assistant is responsible for administrative support in the Faculty of Arts office, including support for the Bachelor of Social Work program and the Lorenzo Society. It also assists department admins in the Faculty of Arts when necessary.
- Assist with advertising, book rooms, and coordinate catering for the Lorenzo Reading & Music series, in cooperation with the student assistant.
- Provide administrative support to the new Bachelor of Social Work program and the Director of Social Work.
- Assist the Administrative Coordinator in the Faculty of Arts, as needed. Assist with expense accounts, compile the Weekly News, book and schedule faculty relocation, and set up files on a shared drive.
- Facilitate daily processes with other University units.
- Provide collaborative administrative support to other Faculty departments, when required.
- Develop and maintain paper and electronic filing systems.
- Other duties as assigned by supervisor.
WHAT YOU BRING
- One-year diploma in Office Administration or Business.
- 1 - 3 years of general secretarial and administrative experience in an office environment.
- 1 year of directly related experience.
- An equivalent combination of qualifications and experience will be considered.
- A university degree is a strong asset.
- Experience in event planning and social media is an asset.
- Experience with Colleague by Ellucian - Enterprise Resource Planning platforms for universities, an asset.
- Proficient in the use of various MS Office suite software programs to complete varying complex documents, spreadsheets, and databases.
- Working knowledge of Acrobat Professional and Content Management Systems.
- Demonstrated ability to learn new computer platforms.
Look for yourself
A little bit about us
University of New Brunswick
The University of New Brunswick employs more than 3,200 full- and part-time staff, including faculty, support staff and students. UNB values people and we have proudly been named as one of Canada's Top 100 Employers for 2023 and one of Atlantic Canada's Top Employers for 2023.
UNB is situated on the unceded territory of the Wolastoqiyik and Mi'kmaq peoples along the banks of the beautiful and bountiful Wolastoq river, a region recognized worldwide for its natural beauty. UNB is a comprehensive university with a long history of excellence in teaching and research.
Are you interested?
Work With Us
WHY CHOOSE UNB?
UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.
ADMINISTRATIVE, PROFESSIONAL AND TECHNICAL GROUP (APT)
This position is part of the non-union Administrative, Professional and Technical (APT) group.
COMMITMENT TO EQUITY, DIVERSITY & INCLUSION
The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.
We thank all who apply; however, only those selected for an interview will be contacted.