Acadia University

Competition #22-61-AU:

Acadia seeks a full-time Administrative Assistant in the Department of History and Classics to provide administrative support to the Department Head, as well as to its faculty and students. 

The History and Classics Department is part of the Faculty of Arts, and as the Administrative Assistant, you are the sole support for organizing, co-ordinating, and performing a wide variety of administrative functions.

You will interact with faculty members and students (both current and prospective), parents of students, and the public, as well as have significant contact with the Dean of Arts Office, Office of the Vice President Academic, Financial Services and Registrar's Office. Challenges arising must be handled in a discreet and co-operative manner.

You will also:

• Respond to calls and email inquiries as appropriate. Inquiries are frequent regarding course registration/options and academic regulations.
• Provide advice to students and assist them with course choices and program requirements, registration, and timetable scheduling. As well as monitor student records to ensure they have all their requirements. 
• Financial responsibilities such as tracking expenses and assisting with budget preparation. 
• Consult with faculty for scheduling of all courses/timetables to ensure a balanced schedule; online exam scheduling, grade recording, and managing grade change approval, all in conjunction with the Registrar's Office.
• Maintenance of the department's website and social media accounts, preparation of reports, calendar management and scheduling meetings for the Department Head.
• Other administrative support duties as needed.

We are seeking a candidate who has:

• Excellent verbal and written communication skills, with proven experience delivering a high level of client service.

• Demonstrated ability to think clearly, resolve issues and take initiative.

• Completion of a post secondary program in either office or business administration, combined with related work experience is required.

• Demonstrated ability to work to a high level of accuracy, maintain confidentiality, and be flexible to regularly changing priorities is necessary, as is the need for strong analytical skills.

• Applicants must be highly proficient in the use of Microsoft 365 applications as well as experience with database management.

• Web and social media management experience is beneficial.

• Familiarity with Acadia's academic programs and administrative procedures is a definite asset.

• Experience using the Colleague database would be an asset.

THE REWARDS: Acadia offers a comprehensive benefit package in addition to a starting salary of $35,494 per annum (SEIU Administrative Assistant 2). Salary increases to $39,560 following successful completion of 6-month probation period.

Acadia University, located in Mi'kma'ki, the ancestral territory of the Mi'kmaq nation, is one of Canada's leading primarily undergraduate institutions. For over 180 years, Acadia has been providing students with a learning environment that ensures they have every opportunity to succeed in life. Our graduates emerge with the tools required to be global citizens and community leaders. Acadia's faculty and staff are key to our institutional success and share a commitment to provide our students with a high quality post-secondary education. As a staff member, you will be part of this transformational educational experience where innovation is encouraged, and your ideas are welcomed.

Acadia University is located only one hour from the city of Halifax in Nova Scotia's beautiful Annapolis Valley in the Town of Wolfville. Wolfville offers residents an affordable lifestyle, outstanding recreational opportunities, internationally acclaimed restaurants, a healthy economy, and the best weather in the Atlantic provinces. The Town of Wolfville is one of the fastest-growing communities in Nova Scotia where people find the perfect mix of small-town livability and urban energy. It's a place that people love to live, and those who do not live here love to visit.

To see more information on why Acadia is an employer of choice, please visit our website at www.hr.acadiau.ca.

TO APPLY: Internal candidates (members of SEIU Local 2) must apply by November 18, 2022. Applications from external candidates are also encouraged; however, consideration is dependent upon the result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form. For further information or to request a detailed job description, please contact Keilani Tupper at [email protected].

Acadia University acknowledges that we are in Mi'kma'ki, the ancestral and unceded territory of the Mi'kmaq. This territory is covered by the "Treaties of Peace and Friendship" which the Mi'kmaq, Wəlastəkwiyik (Maliseet), and Passamaquoddy Peoples first signed with the British Crown in 1726. The treaties did not deal with surrender of lands and resources but in fact recognized Mi'kmaq and Wəlastəkwiyik (Maliseet) title and established the rules for what was to be an ongoing relationship between nations. Acknowledging the land that we are on, means that we are working towards decolonization across campus.

Acadia University is strongly committed to employment equity and diversity in the workplace and welcomes applications from racialized persons / persons of colour, Black and African Nova Scotians, women, Indigenous / Aboriginal People of North America, persons living with disabilities, 2SLGBTQIA+ community members, and others who may contribute to the further diversification of ideas.

As part of your application, you will be invited to complete a brief Employment Equity Voluntary Self-Identification Form. This form is voluntary.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.