University of New Brunswick

Closing Date:October 21, 2024 at 4:00 PM

HUMAN RIGHTS & EQUITY OFFICE

As the primary champion of the University's Declaration of Rights and Responsibilities, Human Rights and Equity provides free services on both the Fredericton and Saint John campuses. It provides leadership and support for initiatives and policies that contribute to a positive, healthy, equitable, respectful and inclusive campus environment.

WHAT WE OFFER

Full-time | Continuing | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options.

Standard Work Hours: Mon - Fri | 8:00am - 4:00 pm | 36.25 hours per week

Salary Range: $44,863 - $61,143 per annum

YOUR FOCUS

Reporting to Associate Vice-President Human Rights & Equity (AVP), the Assistant to the Associate Vice-President Human Rights & Equity oversees the AVP's schedule and provides office management and coordination.

• Manage the AVP's schedule including booking necessary meetings and ensuring availability for urgent matters.
• Ensure the AVP is prepared for meetings. Anticipate what may be required for each meeting and event, request specific background materials or speaking notes, and collect all relevant information into a concise briefing package.
• Book travel arrangements and assist with travel claims and related expenses.
• Maintain office inventory. Purchase and maintain general office supplies.
• Answer incoming inquiries and refer to other offices as necessary.
• Book boardroom space, catering, and audio visual/telecommunications equipment for meetings.
• Leverage extensive contacts and relationships across campus to solve problems.
• Coordinate courier pickup and deliveries.
• Organize and maintain confidential filing system.
• Update the office website and social media presences.
• Assist in the coordination of major events.
• Perform other related duties, as required.

WHAT YOU BRING

• Post-secondary diploma in office management, administration or business systems.
• 2 years experience in an executive office environment.
• Core equity competencies and experience working towards anti-racism and equity education.

Additional Strengths:

• Demonstrated experience that indicates commitment to equity, inclusion, innovation, teamwork, flexibility and integrity.
• Experience as an office manager, administrative coordinator or financial coordinator is a strong asset.
• Experience working in post-secondary institutions considered an asset.
• Sensitivity to and awareness of Aboriginal/Indigenous and disability-related issues and their intersection(s) with other identities including race, gender, religion, sexual orientation, age, marital status, family status, etc.
• Effective communication (written and verbal) and interpersonal skills with a keen ability to engage with various people and groups.
• Able to work with diverse people across many different backgrounds.
• Excellent time management and work prioritization skills
• Strong interpersonal and relationship-building skills