University of New Brunswick

Closing Date: November 30th, 2023 at 4:00 PM

DEPARTMENT OF PSYCHOLOGY
The Department of Psychology offers 4-year BSc degrees in Psychology and Biology Psychology, a 4-year BA degree in Psychology, and two certificates focused on mental health. The department also has research-based MA and PhD degrees in various areas of Psychology and a course-based masters program in program evaluation. It has 11 faculty members with research expertise in a variety of fields of psychology, including biological psychology, neuroscience, social and developmental psychology, and clinical psychology.

WHAT WE OFFER

Full-time | Term Ending November 1, 2024 (Leave Replacement) | Saint John | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $20.42 - $24.64 per hour

Applications will be accepted from any qualified candidates including current employees who may wish to consider a temporary assignment.

YOUR FOCUS

Reporting to the Department Chair, the Administrative Assistant is responsible for providing secretarial and general administrative support to the Chair, Director of Graduate Studies (Psychology), faculty, staff, and students (graduate and undergraduate) in the Psychology Department.

• Monitor the various departmental operating and contingency budgets.
• Perform general administrative duties. Answer inquiries, complete financial forms, compose correspondence, prepare departmental meeting materials, prepare annual budget requests and reports, faculty conference travel plans and/or vehicle rentals, etc.
• Order supplies, equipment, services, questionnaires, etc., as requested by faculty.
• Manage departmental schedules, meetings, and appointments.
• Manage course waitlists.
• Update and maintain any department/faculty-access Networks and departmental websites.
• Manage Graduate student applications. Ensure related documents are included before submitting them to the Graduate Academic Units for review.
• Prepare correspondence as directed. Process theses for binding.
• Maintain filing system of student records including advising files for discipline coordinators.
• Process payments and paperwork for graduate funding and student employment.
• Oversee arrangements for student scholarships.
• Manage plans and logistics for guest lecturers, visiting professors, conferences, and other special events.
• Assist faculty with teaching and research-related issues, such as photocopying, scanning and typing.
• Assist faculty in their preparation of research grant applications and research ethics applications.
• Advise Psychology students on an ongoing basis regarding course selection.
• Serve as a first-line technical support (photocopiers and other business machines).
• Other duties and responsibilities as assigned.

WHAT YOU BRING

• One-year diploma in office administration or business.
• Minimum of three years of general office experience.
• An equivalent combination of training and experience will be considered.

Additional Strengths

• A university degree is preferred.
• Experience with budgeting and bookkeeping is an asset.
• Extensive experience using Microsoft Office Suite.
• Previous experience with web content management systems would be an asset.
• Excellent organizational and administrative skills.
• High level of attention to detail.
• Flexibility and willingness to assume tasks in an active, multidisciplinary role.
• Ability to work in an open-concept environment is a must.