Acadia University

Competition #21-53-AU:
Acadia seeks a half-time sessional Administrative Assistant in the Environment and Sustainability Studies program (ESST) to perform reception, clerical, administrative and community engagement logistics to ensure the ongoing functioning of the program. This is a 9-month half-time (17.5 hours/week) sessional position which typically runs from August - May each academic year. Specific responsibilities will include: 

• Receive visitors, calls and other contacts to the department. Providing informed responses to inquiries and referrals as appropriate.
• Track enrolment of students and regularly review student records to ensure they are meeting degree requirements.
• Prepare various types of correspondence and reports, as directed or under own initiative.
• Organize and maintain files.
• Financial responsibilities which include tracking of expenditures through purchase orders and procurement cards, maintaining accounting database, and assisting with budget preparation. 
• Coordinate logistical arrangements for various meetings and events.
• Maintain the departmental website and social media platforms.
• Preparation of routine correspondence, records management, and preparation of reports.

QUALIFICATIONS:

• Completion of a recognized program in either office or business administration, combined with related work experience is required.
• Demonstrated ability to work to a high level of accuracy, maintain confidentiality, and be flexible to regularly changing priorities is necessary, as is the need for strong analytical skills.
• Exceptional interpersonal, communication, and organizational skills are required, as is the ability to prioritize workload while providing high level of customer service.
• Applicants must be highly proficient in the use of Microsoft Office applications. Familiarity with the Colleague student and financial database an asset.
• Experience with web and social media presence management an asset.
• Familiarity with Acadia's academic programs and administrative procedures is an asset.

THE REWARDS: Acadia offers a comprehensive benefit package in addition to a starting salary of $17,747 per annum, based on 17.5 hours per week (SEIU Administrative Assistant 2). Following successful completion of 6-month probation period, salary increases to $19,780. To see more information on why Acadia is an employer of choice, please visit our website at https://hr.acadiau.ca.

TO APPLY: Internal candidates (members of SEIU Local 2) must apply by December 7, 2021. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form. For further information or to request a detailed job description, please contact Elektra Papadogiorgaki at [email protected]. 

Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions.

The University invites applications from all qualified individuals; however, Canadians and permanent residents will be given priority. Acadia University is committed to employment equity and diversity in the workplace and welcomes applications from Aboriginal people, African Nova Scotians, persons with disabilities, visible minorities, women, and persons of any minority sexual orientation or gender identity. Consistent with the principles of employment equity, the primary criterion for appointment to a position is qualifications and professional excellence. Candidates who identify as a member of one of the afore-mentioned groups, and who wish to have the application considered as such, are invited to submit the online Employment Equity Voluntary Self-Identification Form as part of their application package. 

The university will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. If you require accommodation because of a disability or for any other reason during the interview process, please contact [email protected].