NSCAD University

• Provides administrative support for the Dean, including collecting and maintaining course outlines; providing timetable support; responding to departmental budget inquiries; scheduling appointments, arranging meetings, room bookings, and general office operations;
• Maintains permanent records for the academic units of meeting minutes, including actions items, decisions, policies, and motions;
• Routinely interacts with Chairs and Directors and Technicians; understands the roles of each and how they interrelate with the Dean's office for optimal student outcomes;
• Liaises with Senate administrator to ensure efficient passage of information and motions.
• Liases with Human Resources, Communications, the Registrar's office, and other university administrative units to coordinate information and activities relating to student issues and university operations;
• Hires and schedules life models for classes. Maintains a current list of models. Ensures instructors and chairs follow up with their responsibility for timesheets.
• Manages monthly expenses, financial and budgetary needs of the Dean's office;
• Arranges travel and accommodation for faculty job candidates, visiting artists and researchers.
• Responds to general inquiries, provides program advice to students, as well and information on procedures complaints;
• Maintains calendar of extracurricular and academic events for the division;
• Other duties, as assigned by the Dean.

Related two year diploma and 3 to 5 years related experience (or an equivalent combination of training and experience) is required. Previous experience in a post secondary environment is prefered. An advance proficiency in general computer literacy and Microsoft Office programs is required. Ability to design and implement new and changing administrative systems is required. Independent judgment in areas of time management, task prioritization and decision-making. Proven ability to manage a large volume of work, conflicting priorities and deadlines. Knowledge of University Policies and Procedures is prefered. Exceptional verbal and written communication ability is required. The incumbent must enjoy working in a very busy environment and be prepared to deal with frequent interruptions.

NSCAD University and Halifax are in Mi'kma'ki, on the ancestral and unceded territory of the Mi'kmaq Nation. NSCAD University is committed to reconciliation and to building respectful relationships with Indigenous peoples and with the African Nova Scotian communities that have been enriching this region for 400 years. As a small school with three urban campuses, and programs across a range of fine arts, craft, design, and media arts, NSCAD University is an incubator for talent and an active contributor to the arts scene in Canada's fastest-growing city. Since 1887, NSCAD has been a leader in visual arts education in Canada, with distinguished alumni building careers all over the world. This is an exciting time to join us, as we have recently welcomed a cohort of 10 BIPOC faculty members who bring valuable perspectives, ways of thinking, and lived experience to all of our work, and as we look forward to a consolidated waterfront campus in 2030.

The University will begin considering applicants on November 4th, 2021 and continue until the position is filled. We appreciate all applicants, however only those selected to move forward in the competition will be contacted. This position is being advertised internally and externally concurrently. Bargaining unit employees for NSGEU Local 82 are given first consideration.
All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.