New Brunswick Community College (NBCC)

Reporting to the Director of Academic and Capacity Development, you are responsible for providing support to, and managing the day to day schedule, activities, and procedural needs of the department, as well as supporting the work of the Director, unit heads and team members, as required.

Responsibilities include providing administrative support; coordinating departmental events and resources; handling confidential and sensitive documentation; and advising director of upcoming meetings, seminars, and events. The assistant also manages and coordinates scheduling and travel arrangements, monitors monthly budgets/purchase orders/expense reports and assists with curriculum development and program projects, as required. Other duties are to attend meetings, take minutes and complete follow-ups as required, draft and prepare documents and presentations including: typing, formatting, and proofreading of letters, reports, contracts, proposals, etc. General administrative functions such as call screening, photocopying, maintaining inventory and purchasing supplies and equipment are also required.

The successful candidate will have a strong client service orientation, be detail-focused, demonstrate initiative, be flexible and adaptable, be a multitasker, and be able to work independently while also working cooperatively with others as required. They will also be required to monitor and check information, develop and use detailed systems to organize and keep track of information, and proactively initiate new projects while anticipating future needs.

Required qualifications for this opportunity include a high school diploma supplemented by a one-year post-secondary program in a related field, plus a minimum of three (3) years of recent and related work experience, OR a high school diploma supplemented by a two-year diploma in a related field plus two (2) years of recent and related work experience. Candidates must be proficient in Microsoft Office Products (Outlook, Word, Excel and PowerPoint) and Calendar Management. Candidates most also possess excellent written and oral communications skills. Candidates must clearly demonstrate how they meet these qualifications on their resumes.

Written and spoken competence in English is required.

Preference may be given to candidates who have experience working in a post-secondary environment.

Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.

All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level. We promote an equal opportunity work environment.

With six Campuses across the province, New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.

Why work with NBCC?

• You want to make a difference. By working at NBCC, you can support students in achieving their educational and career aspirations, help meet the needs of employers and contribute to stronger communities across New Brunswick.

• You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners, our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve.

• We're one of the best places to work in Atlantic Canada. For seven years in a row, we have been named one of Atlantic Canada's Top Employers because of our commitment to families, community service and employee engagement. This includes, paid time off to volunteer, comprehensive benefits packages and professional development opportunities.

NBCC offers a comprehensive compensation and benefits package that includes a competitive bi-weekly salary for this position ranging from $1,472 to $1,776. This is a unionized position where the terms and conditions of employment are in accordance with the New Brunswick Union of Public and Private Employees collective agreement (Administrative and Program Support Services Group) for the College.

All interested candidates must submit a detailed application and resume online, by April 7, 2020. All applications will be acknowledged upon receipt.

For the foreseeable future, NBCC will be conducting interviews via the use of technology.