NBCC is currently seeking a dynamic and competent individual for the position of Administrative Assistant. Our College is committed to transforming lives and communities. This is a full-time casual position to September 2018, with the possibility of extension.
When you work at NBCC, you are a valued team member of a community of leaders who are driven by learning excellence and by our important role in social and economic development.
What you'll do
Reporting to the Director of Facilities and Ancillary Services (FAS), you are responsible for providing budget support, tracking of documents and health and safety program support, as well as other related general administration duties.
Budget support includes: preparing monthly financial reports for Regional Operations Managers at all locations and all budgets managed by FAS team, assisting with budget adjustments as needed and with budget development; assisting FAS team with purchasing system, EPR creation, purchase card tracking, petty cash purchases and payment of invoices; and invoicing room bookings and insurance costs to external clients.
Document tracking includes: creating and maintaining a records document management system for both electronic and paper files for FAS documents; maintaining records of vehicle maintenance; filing service agreements, liaising with the corporate contact and ensuring clients are invoiced for costs; upgrading and maintaining FAS tracking systems and performing weekly backup of key FAS electronic files; tracking professional development of FAS staff; managing various room rental requests and bookings at all locations; and managing some vehicle bookings at various locations.
Health and Safety Program support includes: supporting the development of the Health and Safety Program, recording and tracking related items, minutes, incident reports, Worksafe forms; developing statistics on accidents by location; tracking required safety training.
What you'll need
Required qualifications for this opportunity include a completed high school diploma or equivalent supplemented with one (1) year post-secondary training in office management or business and three (3) years of recent and related work experience. Proficient with MS Office Suite of products (in particular Access and Excel) and calendar management. Excellent written and oral communications skills. Candidates must clearly demonstrate how they meet these qualifications on their resumes.
Written and spoken competence in English is required.
Preference may be given to candidates who have experience working in a post-secondary environment.
Other combinations of education and experience may be considered as equivalent. Subject to competition response, the minimum qualifications may be raised.
All applicants must be eligible to work in Canada at the time of application. This competition may be used to fill future vacancies at the same level. We promote an equal opportunity work environment.
We're looking for
A little bit about us
New Brunswick Community College (NBCC)
With six Campuses across the province, New Brunswick Community College (NBCC) transforms lives and communities across New Brunswick and contributes to the social and economic prosperity of our province.
Why work with NBCC?
- You want to make a difference. By working at NBCC, you can support students in achieving their educational and career aspirations, help meet the needs of employers and contribute to stronger communities across New Brunswick.
- You want to belong to something bigger. NBCC welcomes the individual experiences and perspectives of our learners, our staff and our partners. We nurture a culture of belonging where everyone feels valued and has opportunities to add value. NBCC is an equal opportunity employer building a dynamic team that is representative of the communities and industries that we serve.
- We're one of the best places to work in Atlantic Canada. For three years in a row, we have been named one of Atlantic Canada's Top Employers because of our commitment to families, community service and employee engagement. This includes, paid time off to volunteer, comprehensive benefits packages and professional development opportunities.
Think you belong here? Apply to NBCC today.
Application Helpful Tips (pdf)
Are you interested?
Work With Us
NBCC offers a comprehensive compensation and benefits package that includes a competitive bi-weekly salary for this position ranging from $1,426 to $1,701. This position is a unionized position where the terms and conditions of employment are in accordance with the Administrative and Program Support Services (NBUPPE) collective agreement for the College.
All interested candidates must submit a detailed application and resume online, by March 26, 2018. All applications will be acknowledged upon receipt.