University of New Brunswick

Closing Date: September 20, 2023 at 4:00 PM

MECHANICAL ENGINEERING

As the largest department in the Faculty of Engineering, the Department of Mechanical Engineering is committed to providing an exceptional academic experience for undergraduate/graduate students and the continued expansion of its world class research portfolio. With over 300 students (graduate and undergraduate), Mechanical Engineering continues to be a preferred choice for students considering a career in engineering. Our research covers a wide range of areas from Biomedical, Advanced Manufacturing and Additive, Materials and Thermofluids to Aerospace, Controls, Robotics and Software development. The department is proud of its accomplishments and the continued commitment by its team to be a leader in New Brunswick and Canada at large in engineering education and research.

WHAT WE OFFER

Full-time | Continuing | Fredericton | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options.

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $21.91 - $25.44 per hour

YOUR FOCUS

Reporting to the Department Chair, the Secretary PL5 (Accounts Secretary/Graduate Student Coordinator) is critical to helping the Mechanical Engineering Department provide support and service to faculty, staff, and students. This position works closely with the Department Chair to monitor operating and overheard budgets, and help the department maintain its financial obligations and fiscal well-being.

• Track expenses and revenues on the department accounts.
• Prepare account information for faculty and the department including opening and amending accounts.
• Prepare and process Staff Change Forms.
• Work with faculty to prepare post-doctoral fellow and research assistant financial offers.
• Manage requests for payment forms, travel expense claims, and ensure all proper documentation is provided.
• Provide feedback to departments regarding allowable expenses.
• Prepare journal entries as required.
• Maintain student financial and academic documentation.
• Provide payroll direction and instruction to graduate students, post-doctoral fellows, and research assistants.
• Assist with student financial services. Provide students with information on program timelines and requirements.
• Communicate and manage scholarship information for faculty and students/researchers.
• Raise purchase orders and help manage department assets.
• Maintain department cash flow and financial statements using spreadsheets, accounting forms, and systems.
• Facilitate financial communication between the Chair and all department members and activities.

WHAT YOU BRING

• Post- Secondary Diploma in a related field.
• 3 - 5 years of accounting experience and/or account management.

Additional Strengths

• Fluent in Microsoft Office (particularly Excel).
• Formal training or certification with Excel would be an asset.