Nova Scotia Association of Realtors

Accounts Payable

· Receive and process all invoices.

· Prepare cheques, including HST remittance and backup documentation for review and signature.

· Record, pay, balance, and file invoices.

· Reconcile GL accounts and vendor statements; follow up with vendors regarding account issues.

· Ensure accuracy and completeness of AP invoices, including staff and Board member expense claims.

· Match invoices with packing slips.

· Improve efficiency in Accounts Payable processes.

Accounts Receivable

· Generate monthly member invoices and email statements to members and follow up to ensure collections

· Receive and record member payments daily via spreadsheet upload to the database.

· Run Autopay process monthly.

· Prepare and peer-review bank deposits.

· Maintain general ledger and other accounting records.

· Improve efficiency in Accounts Receivable processes.

Financial Reporting and Year-End

· Assist with year-end preparation and audits.

· Identify and resolve discrepancies.

Reporting & Budgeting

· Support and contribute to the ongoing development of systems and processes.

· Complete special projects as assigned.

Other

· Perform other related duties as assigned.

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Core Competencies:

Achievement Motivation: Is energetic and committed to meeting goals and targets set, even when tasks are repetitive; actively reviews schedules and plans to avoid unnecessary over runs; wants to do things well and consistently delivers to best of own ability; willing to respond to reasonable requests to do tasks that go beyond normal scope of job.

Analytical thinking/Problem Solving: Takes a proactive approach to anticipating, preventing, and solving problems by collaboratively analyzing and prioritizing situations to identify and solve problems; implements sustainable solutions that increase efficiency and improve quality, by develops/constructs plans, making clear, transparent, timely decisions, that align with organizational goals.

Attention to Detail: Accomplishes a task through concern for all the areas involved, no matter how small. Proofreads documents to ensure correct grammar, spelling, and formatting. Monitors and checks work or information and plans and organizes time and resources efficiently.

Business Orientation: Consistently delivers required business results; sets and achieves achievable, yet aggressive, goals; consistently complies with quality standards and meets deadlines; maintains focus on the organization's goals in keeping with fiduciary and financial responsibilities and integrity.

Client/Member Service: Is dedicated to meeting the expectations and requirements of clients/members in a manner that provides satisfaction for the client/member and fosters loyalty. Is respectful of others, helping or serving them to meet their needs by discovering those needs and figuring out how to best meet them.

Respectful: Effectively promotes a respectful, equitable work environment in which each person is accepted and has the opportunity to grow and develop; demonstrates behaviors that include fairness, respect, inclusiveness, empathy, integrity, and ethical conduct; actively works to identify and mitigate own biases; displays appreciation for and recognizes the value of input and contributions informed by diverse backgrounds and experiences; recognizes people's diverse needs and perspectives (e.g. language differences, cultural differences, disabilities, and personal family circumstances); monitors the work environment, to identify barriers to equity and a sense of belonging and takes appropriate action; holds self and others accountable for making principled decisions; respects the confidential nature of the work.

Job-Specific Behavioural Competencies:

Communication: Able to write in a variety of communication settings and styles; can get messages across that instigates appropriate actions; orally communicates positively in a variety of formal and informal settings; actively listens.

Concern for Order and Quality: Monitors and checks work or information, insisting on clarity of roles and functions, setting up and maintaining systems of information to reduce uncertainty in the surrounding environment.

Contacts and Purpose of the Interaction:

Internal Co-workers:

· All NSAR staff to share and receive information

Internal Members and Brokers:

· To share and receive information for Directors and Committee members

External:

· Vendors to share and receive information

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Working Conditions and Physical Demands:

A. Physical Environment

· Typically located in a comfortable office environment.

· 70 hours bi-weekly, Monday to Friday.

B. Physical Effort

· Physical demands are those associated with being in a normal office environment and using typical office equipment, and may include sitting, standing, walking, stooping, bending, climbing.

· Ability to carry 10 kg over short distances unaided.

C. Sensory Attention

· Reviewing online and hard copy reports with close attention to details.

D. Mental Pressures

· There is a need to meet competing month-end deadlines.

Education

· Diploma in accounting from a recognized institution or equivalent combination of education and experience.

Experience

· Minimum 2 years in a related accounting role.

· Intermediate proficiency in accounting/bookkeeping software.

· Basic proficiency in Microsoft Word and Outlook.

· Intermediate proficiency in Microsoft Excel and databases.

The Nova Scotia Association of REALTORS® (NSAR) is the Association for REALTORS® in Nova Scotia, representing over 2,000 members who subscribe to a high standard of service and a strict code of ethics. We act as one voice for real estate in Nova Scotia and serve our members through a wide variety of education programs, training, advocacy and administration of the MLS® System in Nova Scotia.