Nova Scotia Community College

Reporting to the Manager, Administrative Services, you will:

• Provide a full range of administrative support services to the Manager, Administrative Services and also some administrative support services to the Facilities Manager.
• Answer incoming calls, process incoming and outgoing mail, process room bookings and rentals, and assist with purchasing and cashiering.
• Provide support to students and assist with their inquiries.
• Provide support to accounts payable, accounts receivable, the bookstore and general office support to campus administration.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business Administration or Administrative Professional/Office Administration combined with a minimum of two years' (full-time equivalent) of recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.

• Experience with accounts receivable and collections of overdue accounts.

• Ability to reconcile cash and use point-of-sale systems for debit transactions.

• Strong demonstrated computer literacy skills including, but not limited to Microsoft Office Suite, with a high level of proficiency with Microsoft Excel. Experience using PeopleSoft would be an asset.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in working in an administrative environment.
• Ability to multitask and prioritize in a fast-paced environment using effective time management skills.
• Demonstrated professionalism and understanding of confidentiality.
• Specific technical occupational knowledge and skill in data entry and managing financials in a large ERP system (Peoplesoft preferred).
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to processing or requests and providing frontline service.

• You have proven records and information management skills and abilities in an administrative environment.

• You demonstrate a strong commitment to excellence in customer service and attention to detail.

• You are adaptable and flexible; embrace continuous learning of emerging trends and technology.

• You are dedicated to life-long learning.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.