Nova Scotia Community College

Reporting to the Principal and functionally reporting to an HR Lead, this is a dual role consisting of Employee Services Advisor (75%) and Administrative Assistant to the Principal (25%).

The role is responsible for HR and payroll support and services in response to the needs of individual employees and Managers as well as providing a range of administrative support to the Principal. Key to this position will be working collaboratively with the Principal to organize and manage both functions with the ability to manage competing priorities and fluctuations of work. Strong communication and organization skills are key to this role. There will be occasions when flexibility between Employee Services Advisor work and Administrative Assistant work will be required due to fluctuating priorities and the nature of this role.

As Employee Services Advisor, you will:

• Provide support and service in response to the needs of individual employees and managers, including providing full-service HR support to the Campus management team. Key areas of focus include responding to employee inquiries concerning their pay and benefits, providing front line advice to staff in matters related to College policies, collective agreements and employment standards.
• Maintain and process employee data to meet audit requirements and ensure proper authorization is in place before initiating changes to employee records.
• Perform accurate data entry of employee transactions, hours worked and leave reporting for payroll. Collect, verify, and process employee information, determine benefit entitlements for employees, and maintain accurate payroll/HR records.
• Ensure all documentation of employee historical data (employment transactions, emergency contacts, employment agreements, performance appraisals, etc.) is updated in PeopleSoft and included in the Central employment file.
• Play a role in the communication and implementation of Human Resources and Wellness initiatives.
• Work in partnership with other specialists areas of Human Resources, including Labour and Employee Relations, Payroll, HR Planning and others as needed to provide HR support.
• Support managers in the audit portion of the hiring process, ensuring all competitions align with Fair Hiring processes.
• Meet with new employees to perform onboarding processes including orientation and assist managers with coordinating orientation activities.

As Administrative Assistant to the Principal, you will:

• Provide full administrative support to the Principal. This includes travel, expense claims, and other administrative work as assigned by the Principal.
• View and manage both the calendar and email of the Principal, ensuring the Principal is prepared for meetings with ample time to prepare.
• Manage Principal's action items using an action-tracking tool.
• Develop, implement and improve office policies and procedures on behalf of the Principal. This includes providing functional guidance and leadership to the Administrative Office staff within your campus/department and ensuring policies/procedures are understood.
• Perform event planning as required.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a recognized College diploma in a related field such as Human Resources or Business Administration. Additional education in Office Administration would be considered an asset. We welcome applications from recent graduates.

• A Chartered Professional in Human Resources (CPHR) designation, Certified Employee Benefit Specialist (CEBS) designation and/or certification through the National Payroll Institute would be considered an asset.

• You possess current knowledge of human resources and payroll practices and an understanding of the implications of collective agreements and employment legislation.

• Experience and knowledge of standard office and administrative procedures.

• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, specifically MS Teams, Outlook and Excel.

• Experience with PeopleSoft, Office 365 and SharePoint would be considered an asset.

• Experience managing and using Human Resource Management Information System (HRIS) databases would be considered an asset.

• Payroll experience would be considered an asset.

• Experience working in a unionized environment would be considered an asset.

• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional employee experience.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti-racism.

• You possess a commitment to confidentiality, accuracy, attention to detail and process excellence.

• You are known for your superior interpersonal skills and can manage interpersonal relationships and issues effectively.

• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment.

• You are known for your problem solving and critical thinking skills.

• You possess excellent presentation skills and can facilitate content effectively and engagingly to a variety of audiences.

• You are a strong communicator.

• You possess excellent coordination skills specifically related to managing multiple and often competing demands of managers, supporting campus events and functions, and integrating administrative support functions with your HR responsibilities.

• You have proven records and information management skills and abilities specifically related to processing and maintaining confidential human resources documentation.

• You are dedicated to life-long learning and embrace opportunities for professional growth and development.

• Ability to take initiative and are highly organized and detail-oriented, with the ability to multi-task in a fast-paced environment.

• You show a strong commitment to community involvement having a demonstrated track record of participating in community organizations or initiatives.

• You are able to quickly adapt to changing situations.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.