Nova Scotia Community College

Reporting to the Facilities Manager, you will:

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services. Your responsibilities will also include managing the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping and file management, project management support, coordinating special events, room bookings, and liaising with the internal and external communities, as well as other related administrative duties to support, as required.
• You will be based out of the Burridge campus but will also assist with Shelburne and Digby campuses

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
• Occupational experience in the following areas would be considered an asset:
  • Front-line customer service role in a post-secondary institution.
  • Operating Point of Sale systems.
  • Handling cash, debit, and credit card transactions.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, email, Microsoft Teams (or other video conference and instant messaging applications) Visio, Megamation and PeopleSoft (or other large enterprise information systems).
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism.
• You possess excellent interpersonal skills and can interact at all levels of an organization.
• You are known for your superior customer service skills and can create a relationship of trust beyond immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in data entry and records and file management.
• You are known for your problem solving and critical thinking skills.
• You possess excellent coordination skills specifically related to managing deadlines and often overlapping requests in a fast-paced, frontline role.
• You have proven records and information management skills and abilities.
• You have strong project management skills related to event planning and organizing and supporting committees.
• You demonstrate a strong commitment to excellence and professionalism.
• You are dedicated to life-long learning.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodation, as required. If accommodation is needed to participate in the job application process, please contact ([email protected]). Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we can not accept late or paper applications.