The Opportunity

Halifax, NS
Full-time - Permanent
Competition Number: 2324-70

Operational Support

Administrative Assistant 3 (OA13)


IT Campus

Halifax, Nova Scotia

School of Trades and Transportation
Continuing Full-time position: Commencing approximately December 11, 2023
Application deadline is 11:59PM, November 23, 2023
Competition No. 2324-70
Salary range: $44,460.97 to $49,448.06 annually

What you'll do


What you will be doing…

  • You will process DPO's and departmental purchases (FEMP) according to our Procurement Policy.
  • Work with the Department Manager to develop schedules and timelines for training and delivery.
  • Support department staff and faculty navigating policy surrounding reimbursement for approved items.
  • You will organize and schedule training and professional development sessions in partnership with the Department Manager.
  • Working with the Manager, Accounting Services, you will educate and communicate the Travel and Reimbursement Policy as required in assisting employees with policy interpretation.

What you'll need


Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered.

  • You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

  • Experience in the Education sector would be considered an asset.

  • Occupational experience that includes working with PeopleSoft would be considered an asset.

  • You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email.

  • You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

  • Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

  • Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

  • You possess excellent interpersonal skills and are able to interact at all levels of an organization.

  • You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

  • Your superb team working skills enable you to contribute positively to a team environment.

  • You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.

  • You are known for your problem solving and critical thinking skills.

  • You are a strong communicator.

  • You demonstrate a strong commitment to excellence.

  • You are dedicated to life-long learning.

A little bit about us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact David Meister, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.