The Opportunity

Halifax, NS
Competition Number: 2324-139

Administrative Assistant and Recording Secretary to Foundation Board of Directors (CLA3)


Central Office/IT Campus

Halifax, Nova Scotia

NSCC Foundation and Alumni Relations
Term Full-time Position: Commencing approximately March 25, 2024 and ending approximately March 31, 2025
Application deadline is 11:59PM, February 15, 2024
Competition No. 2324-139
Salary range: $53,852.02 to $63,355.32 annually

This position may be eligible for Hybrid Flex or Remote Flex work after demonstrating successful progression and proficiency in the position. Please visit for more details on our FlexWork Policy.

What you'll do


As part of the NSCC Foundation and Alumni Relations department, you will:

  • Provide a full range of confidential day-to-day administrative support to the Foundation and Alumni Relations team as required.
  • Provide administrative and operational support in the areas of bookkeeping, fundraising, donor stewardship and alumni relations.
  • Manage the Executive Director's daily schedule including calendar, email and phone calls as well as meeting logistics and file management.
  • Demonstrate independence and initiative in anticipating the needs of the Executive Director, responding to inquiries and initiating action, when appropriate.
  • Act as recording secretary for the Foundation's Board of Directors and its five sub-committees.
  • Schedule Board meetings, send Board communications and coordinate Board event logistics.

What you'll need


Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years (10+) of administrative experience will also be considered. Education directly related to accounting and/or finance would be considered an asset.

  • You have a minimum of 3 years (full-time equivalent) of recent and related occupational experience in general office administration and/or Administrative Assistant experience.

  • Occupational experience that includes supporting a senior manager(s) would be considered an asset.

  • You have experience managing and organizing a Board of Directors.

  • You have familiarity with bookkeeping and basic accounting procedures.

  • You have excellent computer skills with a high level of proficiency in a Windows-based environment including the full suite of Microsoft Office software and email.

  • Proven experience in organizing and prioritizing a demanding workload while meeting deadlines.

  • Experience working in a Foundation or not-for-profit organization would be an asset.

  • Experience with systems such as PeopleSoft would be an asset.

  • Experience with systems such as Raiser's Edge would be an asset.

  • Experience in project management and event coordination would be an asset.

  • Understanding of the Canada Revenue Agency rules for charitable organizations would be an asset.

  • Experience working in a post-secondary educational setting would be an asset.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

  • Highly organized and detail-oriented with the ability to multitask in a fast-paced environment.

  • Strong planning skills with the ability to plan, schedule and perform a wide variety of complex tasks.

  • Confidentiality and discretion are absolute requirements of the position.

  • Ability to build relationships with all levels of NSCC donors, alumni, staff, students and general public, employing discretion, diplomacy and tact.

  • Ability to work independently with limited supervision; be responsible for several complete processes; interpret guidelines to resolve problems.

  • Strong communication skills and ability to accurately follow instructions and distill information into clear and concise objectives.

  • Strong interpersonal and problem-solving skills.

  • Ability to take initiative and work independently and on cross-functional teams.

  • Demonstrated strong work ethic and commitment to excellence.

A little bit about us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.