Nova Scotia Community College

As part of Ivany Campus, the Administrative Assistant will report to the Academic Chairs, School of Business and Creative Industries and will provide confidential, day-to-day administrative and organizational support to the Academic Chairs.

The Administrative Assistant will provide a full range of administrative support services. Your responsibilities will include managing the day-to-day administrative and supportive functions, activities, and programs of the department. This entails logistical planning for meetings, program scheduling, calendar management, record keeping, file management, project management support, managing and organizing data, fielding queries to the School of Business and Creative Industries in relation to programs, greeting students/industry/general public and booking appointments with the Academic Chairs, administratively supporting departmental staff, coordinating special events and liaising with the internal and external communities, facilitating course feedback with learners, as well as other related administrative duties to support, as required.

You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand your position as a role model to each of our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC's mission. You bring a learning-centered perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?

Qualifications and Occupational Experience:

• The minimum educational qualifications for this position are a post-secondary certificate or diploma in business or office administration. The equivalency of a high school diploma with significant years of administrative experience (10+) will also be considered.

• You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.

• You have occupational experience that includes issuing/tracking purchase orders and tracking budgets using Excel.

• You are proficient using computer applications such as the Microsoft Office Suite, including Excel, E-mail, Sharepoint, etc. Knowledge of PeopleSoft and Learning Management Systems such as Brightspace would be considered an asset.

• You excel working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

• You are experienced in program scheduling.

• You have experience in detailed event planning.

• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

• Occupational experience supporting/providing service to students and prospective students in a post-secondary educational environment would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to diversity and inclusion.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization and a diversity of people.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in tracking, creating reports, manipulating data, setting up and overseeing shared files using OneDrive and Sharepoint.
• You are known for your problem solving and critical thinking skills.
• You are a strong written and oral communicator.
• You possess excellent coordination skills specifically related to organizing the flow of information, workload planning, event planning and logistics.
• You have proven records and information management skills and abilities specifically related to record management and maintaining confidentiality.
• You have strong project management skills.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

You will change lives. You will join committed individuals as we work to build Nova Scotia's economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.
You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects.
You will do meaningful and challenging work in a publicly accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence.
You will celebrate the uniqueness of individuals. NSCC campuses are located on the traditional territory of the Mi'kmaq People. Nova Scotia Community College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application.

NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.