Nova Scotia Community College

What you will be doing…

Working in a team environment and reporting to the Program Director, Centre of Forest Innovation, you will provide confidential day-to-day administrative support to the Centre and other members of the Forest Innovation team. You will be responsible for ensuring the daily activities of the Program Director are organized efficiently, as well as providing administrative support for required activities.

Duties include file and records management, coordinating calendars, email and phone calls, travel bookings, and meeting logistics. You will assist in the preparation of all supporting materials for agendas, meetings, minutes, and presentations. You will respond to inquiries, initiate actions and respond independently when appropriate, and will demonstrate independence and initiative in anticipating needs, while juggling multiple and competing priorities.

You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand our position as role models to our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC's mission. You bring a learning-centred perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?
 

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience
• You have experience providing support to all levels, in a fast-paced environment
• You possess excellent computer skills with a high level of proficiency in Microsoft Office suite including Outlook. Experience with PeopleSoft would be considered an asset.
• You have proven experience with organizing and prioritizing a demanding workload while meeting deadlines
• You have demonstrated communication skills with the ability to translate information into clear and concise objectives that can be communicated to different audiences within all levels of an organization
• You have demonstrated experience with the coordination of projects, specifically with research, tracking and analysis
• Experience in project management would be considered an asset
• Experience in basic accounting would be considered an asset
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

Relevant Skills and Knowledge

• You demonstrate a commitment to diversity and inclusion
• You possess excellent interpersonal skills and are able to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• You are a creative self-starter, with a strong work ethic and a commitment to excellence
• You have superb organization skills, ability to multi-task and are comfortable working in a complex and ever-changing atmosphere
• You exercise judgment, tact, diplomacy, and confidentiality in managing the day-to-day office operations
• You have a proven ability to manage multiple agendas, work independently, exercise judgment and assume accountability
• You are able to plan, schedule, and perform a wide variety of difficult and complex administrative functions
• Your superb team working skills enable you to contribute positively to a team environment
• You are known for your problem solving and critical thinking skills
• You are a strong communicator both written and oral
• You possess excellent coordination skills specifically related to organizing activities and events
• You have proven records and information management skills
• You have strong project management skills
• You demonstrate a strong commitment to excellence
• You are dedicated to life-long learning
• You show a strong commitment to community involvement

NSCC is committed to building Nova Scotia's economy and quality of life through education and innovation, transforming Nova Scotia one learner at a time. NSCC offers more than 140 career-oriented programs throughout the province at our 14 campuses, including our online eCampus. Programs are offered through five academic schools – Access, Education and Language; Business and Creative Industries; Health and Human Services, Technology and Environment; Trades and Transportation – and reflect the labour market needs and opportunities in Nova Scotia. NSCC's primary goal: student success. An annual survey of College graduates shows that 82% are employed one year after graduation, most in their field of study, with 94% of those employed living and working in Nova Scotia. NSCC makes things happen. We're growing the economy of Nova Scotia, we're producing highly skilled workers, and we're building communities. How are we doing it? By providing the most career-oriented education available in Nova Scotia today; by maintaining close links to industry; and by inviting exceptionally talented people to join NSCC's team of 2,000. Consider being a part of excellence in learning and having the chance to help build Nova Scotia's future while building your own. All NSCC positions are advertised every Tuesday and Thursday. To learn more about our hiring process, please follow this link.

You will change lives. You will join committed individuals as we work to build Nova Scotia's economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.
You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects.
You will do meaningful and challenging work in a publicly accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence.
You will celebrate the uniqueness of individuals. NSCC campuses are located on the traditional territory of the Mi'kmaq People. Nova Scotia Community College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application.

As a condition of employment, Professional Support employees at NSCC must complete a two-year (part-time) adult education program delivered by NSCC. This adult education program is a significant investment on the part of NSCC in the learning and development of new employees. To achieve regular status; all probationary, full or part-time Professional Support employees of the College must successfully complete the program within their probationary period. Term full-time Professional Support employees whose term appointment is twelve or more months are also required to participate in this program.

NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, Human Resources Generalist, at [email protected]. Our Employee Workplace Accommodation Policy can be found here: https://www.nscc.ca/about_nscc/policies_procedures/index.asp.

To apply for College jobs, click on the Apply Now button. First time users will be asked to set up an account with a username and password. There are three parts to your NSCC application: 

1. Your Profile. You can import your resume or your LinkedIn profile to help populate your profile (click Import Options, top right) or you can complete the profile manually. One thing to note if you are using a resume or LinkedIn; they may not import synchronously with the profile and you may still need to make some manual adjustments.
2. Your Cover Letter and Resume. Towards the bottom of the Application tab, you will see a place to attach or write your cover letter. You will also see a place to attach your resume. Although these two sections say they are optional; they are not optional and are required for a complete NSCC application. 
3. Questions. Next to the Application tab, you will see a Questions tab. We will need you to complete these questions in order to submit your application. 

Unfortunately, we cannot accept late or paper applications.