Research Financial Coordinator (TS15)
Halifax, Nova Scotia
Department of Applied Research
Term Full Time Position: Commencing approximately February 15, 2022 and ending approximately February 14, 2023
Application deadline is 11:59PM, February 8, 2022
Competition No. 2022-006
Salary range: $54,198.49 to $63,954.37 annually
For the 2021-22 Academic Year, based on public health guidelines, NSCC plans to return to more in-person learning, supports and services. You may be required to work on campus, remotely or a combination of both as the Academic Year progresses. This will be clarified further upon hire.
NSCC firmly believes a vaccinated population is a vital part of keeping us, our friends, families and communities protected from COVID-19 and the developing, fast-moving variants. With this in mind, please be aware that NSCC requires all employees and students working and learning on an NSCC campus be fully vaccinated against COVID-19. Employees and students who cannot or choose not to be vaccinated for medical, religious or other reasons will need to be tested and have a negative test result within 72 hours of being on campus, and follow Campus safety protocols.
What you'll do
What you will be doing…
Reporting to the Manager, Applied Research, this position is responsible for the post-award financial tracking and management of Applied Research projects. The incumbent will be assigned to a portfolio of research projects (incl. Tri-Agency-funded grants), supporting all financial administration aspects of a research project's life cycle to ensure compliance with funder and NSCC policies, guidelines, and deadlines. This includes the following:
- Managing the day-to-day financial administrative requirements for all research projects including maintaining financial project files to ensure comprehensive, current, and accurate budget position at all times
- Providing researchers with direction about purchasing of research equipment, employment of research personnel, eligible and ineligible expenditures, as well as applicable NSCC/funder policies, procedures, and guidelines; Reviewing project expenses to ensure that all regulatory requirements (incl. industry partners, NSCC, and funding agencies) are met
- Monitoring & notifying researchers of project end dates, milestones, and reporting deadlines
- Reconciling & analyzing project accounts to monitor the projects' overall budget position and cash flow
- Developing forecasts of project spending: Communicating regularly with researchers about account balances and the availability of funds; Alerting project teams to anticipated issues, making recommendations to avoid projected over- or under-spending
- Preparing financial paperwork and budget reports, including preparing funders' interim and final financial reports and claims as required as well as preparing year-end reporting and other financial documentation as required
What you'll need
You are a collaborative, team player who takes personal accountability to deliver on what is expected in your role and you strive for excellence every day. You understand your position as a role model to each of our students and as such, you demonstrate the utmost professionalism, integrity and respect for all persons in everything you do. You are committed to life-long learning, occupational currency and a belief in NSCC's mission. You bring a learning-centered perspective to everything you do. You think broadly, celebrate diversity of thought, and respect the uniqueness of individuals. You flourish in a dynamic, changing and sometimes ambiguous environment by keeping informed and connected within your role and the College. Is this you?
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a diploma or certificate in business, accounting or a related field. A Research Administration Certificate is considered an asset.
- You have a minimum of 3 years of recent and related occupational experience with accounting principles.
- Direct experience in administering grant applications and working with research administration policies & procedures in an academic research environment is preferred.
- Familiarity with Tri-Agency guidelines (e.g., TAGFA, Responsible Conduct of Research) is a strong asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail, and web-based applications. Knowledge of PeopleSoft and COGNOS is considered an asset.
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work
Relevant Skills and Knowledge
- You demonstrate a commitment to diversity and inclusion
- You possess excellent interpersonal skills and can interact at all levels of an organization
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You have specific technical occupational knowledge and skill in research administration and accounting principles, including research administration processes, policies, and procedures (e.g., project accounting, budgeting and projection, financial monitoring and analysis for research grants or contracts).
- You have a strong understanding of the terms and conditions of research grants and contracts to accurately apply guidelines and regulations and ensure regulatory compliance. Appreciation for research in an educational environment and an understanding of its complexities and challenges.
- You are known for your problem solving and critical thinking skills
- You are a strong communicator
- You possess excellent coordination skills specifically related to coordinating multiple complex projects simultaneously and meet critical deadlines
- You have proven records and information management skills and abilities , including an above-average attention to detail for ensuring comprehensive, accurate, and up-to-date project files)
- You have strong project management skills including an above-average ability to balance and manage multiple competing priorities from a variety of research administration areas
- You demonstrate a strong commitment to excellence for ensuring strong compliance with industry, NSCC, and funder regulations and requirements
- You are dedicated to life-long learning, including staying abreast of research funders' ever-evolving funding opportunities and associated requirements, policies, and processes
Look for yourself
A little bit about us
Nova Scotia Community College
NSCC is committed to building Nova Scotia's economy and quality of life through education and innovation, transforming Nova Scotia one learner at a time. NSCC offers more than 140 career-oriented programs throughout the province at our 14 campuses, including our online eCampus. Programs are offered through five academic schools - Access, Education and Language; Business and Creative Industries; Health and Human Services, Technology and Environment; Trades and Transportation - and reflect the labour market needs and opportunities in Nova Scotia. NSCC's primary goal: student success. An annual survey of College graduates shows that 82% are employed one year after graduation, most in their field of study, with 94% of those employed living and working in Nova Scotia. NSCC makes things happen. We're growing the economy of Nova Scotia, we're producing highly skilled workers, and we're building communities. How are we doing it? By providing the most career-oriented education available in Nova Scotia today; by maintaining close links to industry; and by inviting exceptionally talented people to join NSCC's team of 2,000.Consider being a part of excellence in learning and having the chance to help build Nova Scotia's future while building your own. All NSCC positions are advertised every Tuesday and Thursday. To learn more about our hiring process, please follow this link: https://www.nscc.ca/about_nscc/jobs_at_nscc/how-to-apply/index.asp
Are you interested?
Work With Us
You will change lives. You will join committed individuals as we work to build Nova Scotia's economy and improve quality of life through education and innovation. As an NSCC employee, you will be part of that change.
You will find a place to grow personally and professionally with opportunities for professional development and collaborative projects.
You will do meaningful and challenging work in a publicly accountable and respectful working and learning environment that is diverse, safe and inclusive. You will have the freedom to enable innovation, improvement and excellence.
You will celebrate the uniqueness of individuals. NSCC campuses are located on the traditional territory of the Mi'kmaq People. Nova Scotia Community College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, members of racially visible communities, persons with disabilities, and women. Applicants from these communities wishing to self-identify may do so by completing an online questionnaire with your application.
NSCC offers a competitive compensation and comprehensive benefits package. As a learning-centred organization, we provide opportunities for every NSCC employee to be a life-long learner. Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected] Our Employee Workplace Accommodation Policy can be found here: https://www.nscc.ca/about_nscc/policies_procedures/index.asp.
To apply for College jobs, click on the Apply Now button. First time users will be asked to set up an account with a username and password. There are three parts to your NSCC application:
- Your Profile. You can import your resume or your LinkedIn profile to help populate your profile (click Import Options, top right) or you can complete the profile manually. One thing to note if you are using a resume or LinkedIn; they may not import synchronously with the profile and you may still need to make some manual adjustments.
- Your Cover Letter and Resume. Towards the bottom of the Application tab, you will see a place to attach or write your cover letter. You will also see a place to attach your resume. Although these two sections say they are optional; they are not optional and are required for a complete NSCC application.
- Questions. Next to the Application tab, you will see a Questions tab. We will need you to complete these questions in order to submit your application.
Unfortunately, we cannot accept late or paper applications.
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