University of New Brunswick

Closing Date: June 21, 2024 at 4:00 PM

Student Affairs and Services

The primary purpose of Student Affairs & Services (SAS) is to support students in achieving their academic, personal, and life goals. In keeping with this, SAS develops and delivers a wide range of programs and services that enhance and contribute to the student experience and the learning environment. Individually and collectively, SAS Divisions contribute directly to the University's goal of transformative educational experiences, innovative programs, and commitment to experiential learning.

WHAT WE OFFER

Full-time |Continuing | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $24.42 - $ 28.90 per hour

YOUR FOCUS

Reporting to Director, Finance & Operations for Student Affairs & Services, the Financial & Administrative Coordinator is a member of the Residence Operations unit within Student Affairs & Services and is accountable to the Director, Finance & Operations, (SAS). This role is responsible for day-to-day administrative duties, financial transaction processing, controls and reporting.

• Complete vendor payments/ cheque requisitions.
• Collect purchase orders for goods and services.
• Perform departmental journal entries and assist staff with proper general ledger coding for entries.
• Act as first point of contact for departmental financial queries and questions.
• Complete expense claims, personal reimbursements, and monthly reconciliation of meal plan and retail commissions.
• Complete reconciliation of department procurement cards and prepare procurement requests.
• Conduct a monthly review of Residence expenses.
• Assist in the development of budgets and aid staff in understanding departmental budgets.
• Assist in the promotion of appropriate expenditure controls and monitoring of expenses vs budget.
• Perform periodic transaction audits on the Student Affairs and Services operating and capital budgets to assist the department in spending vs budget.
• Submit Timesheets, Staff Change Forms, Overtime Tracking, and Residence Occupancy Reporting paperwork.
• Manage petty cash administration.
• Other financial transactions, support, and duties as required.

WHAT YOU BRING

• Post Secondary Education in Finance, Accounting, Business Administration, or a related field.
• 3-5 years of progressive experience in budget administration, financial analysis, or a related field.
• A combination of education and experience will be considered.

Additional Strengths

• A University Degree in Finance, Accounting, Business Administration, or a related field is considered a strong asset.
• Experience in extracting data and analyzing information in Excel is considered an asset.
• Strong interpersonal, organizational & communication skills.
• Ability to handle sensitive and confidential information.
• Strong problem-solving skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage changing deadlines in a fast-paced work environment.
• Ability to maintain high accuracy and attention to detail.